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Form of workRecruitment Staff and Volunteers Work closely with the HR team to support recruitment campaigns for individual roles and volunteers - including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage. To support the placing of advertisements and responding to candidates in a timely manner. Record and monitor all applications that are received by the Hospice Arrange interviews on behalf of recruiting managers. To complete all pre-employment checks needed for selected candidates, including references and DBS checks. To draft new starter, offer letters and contracts. To take photos of employees and order name badges Training and Induction Staff and Volunteers Supporting and coordinating the onboarding process for new starters, including scheduling of inductions. To ensure that all relevant information needed for new starters has been collected. To enter new starter information onto the relevant systems To create electronic personnel files for all new starters and ensure that all documentation is present and completed To be responsible for arranging induction sessions. To send out probation reminders to managers and escalate any issues to the HRBP or Director of HR and OD when appropriate. To work with the HR team to organise in-house training, including sending out invitations and collating evaluation forms. To monitor and track training for reporting purposes. Support the management of the MAST on Vantage. General Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system. To provide basic advice on policies and procedures to employees and managers. To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems. To maintain staff and volunteer files. To provide general administrative support to the HR team where required. To provide administrative support to investigations, meetings and hearings held under the Hospices policies and procedures, for instance, taking notes, etc. To take minutes at meetings as required. Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits Any other duty commensurate with the post, as directed by the Director of HR & OD. Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc. Scheduling of periodic staff reviews across all departments, including probationary period reviews. Other Responsibilities 1.To undertake any other duties, commensurate with the role as required by the Hospice. 2.To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times. 3.The post holder will be expected to maintain strict confidentiality at all times. 4.The post holder will ensure that they are aware of and apply health and safety and fire precautions. 5.The post holder will ensure that clinical risk management and safeguarding procedures and relevant good practice guidelines are followed at all times. 6.The post holder is to ensure data protection is maintained at all times. 7.The post holder will be flexible in terms of working hours in order to meet service needs. 8.The post holder will support the Hospice as required, across the range of duties as appropriate within the grading of this post. In the context of rapid and ongoing change within the Hospice, the above responsibilities represent the current priorities and requirements for the post. These priorities will develop and evolve over time. Any significant changes will be the subject of full communication and consultation with the post holder. This job description is not an exhaustive list but it shows many of the aspects to this role.
