Human Resources Coordinator

About Pell Frischmann:

Pell Frischmann is an international multi-disciplinary consulting engineering company with over 90 years of experience in the built environment. We are a unique business whose purpose is to generate sustainable funds to deal with the environmental and social commitments resulting from the closing of Germany’s hard-coal mining industry; so our work directly contributes to environmental protection and preservation for the future.

Our expertise and capabilities cover: Buildings, Civil Structures, Highways & Transportation, Land Development, Rail, and Water & Environment.

"Excellence Through Innovation" permeates our company culture. We believe that quality engineering goes beyond simply achieving codified compliance, and we passionately pursue solutions that deliver better results for end-users via unconventional methods.

Main Purpose of the Job

You will be responsible for the provision of a professional and effective HR transactional and administrative service, acting as the first point of contact for HR-related queries from our employees and external partners.

You will have previous experience of working in a fast-paced environment, with the ability to prioritise competing deadlines and manage high workload volumes while maintaining exceptional attention to detail.

This is a demanding but varied role, with responsibility for a wide range of tasks and the opportunity to engage with colleagues across our operational areas and within other business services functions.

Your responsibilities will include but not be restricted to:

• Acting as the first point of contact for HR queries, consistently delivering a high standard of customer service.
• Providing advice and guidance on HR-related issues, policies and procedures.
• General HR administration, including production of contracts of employment, letters and other relevant HR documentation.
• Maintaining confidentiality, accurate HR records and processing information in line with relevant Data Protection legislation at all times.
• Overseeing our employee offboarding and onboarding processes, ensuring timely completion in line with current procedures.
• Processing and advising on all types of absence (e.g. family leave, sickness absence, annual leave, sabbaticals etc) and flexible working requests.
• Providing accurate and timely information to the Payroll Team for the monthly payroll cycle, resolving or escalating queries where appropriate.
• Tracking new employees through the probationary process, to ensure timely completion of documentation and escalating issues where appropriate.
• HR data and reporting, responding to ad-hoc data requests and producing regular monthly reports as required (e.g. HR Dashboard, probationary period, sickness absence etc.)
• Assisting the Senior HR Advisor with our Employee Relations caseload (including performance and absence management).
• Supporting the Head of HR and Senior HR Advisor with the delivery of both cyclical and ad-hoc HR projects as and when required.
• Proactively identifying areas for improvement and contributing to process improvement initiatives.
• Actively contributing to the development of our HR Apprentice and overseeing their day-to-day tasks.

To be successful in this role, you will possess:

• Demonstrable experience within a HR administration role
• Excellent communication and interpersonal skills
• Working knowledge and understanding of UK employment law with respect to terms and conditions of employment and HR policies and procedures
• Strong attention to detail and the ability to work well under pressure
• A collaborative approach with the ability to work effectively with others both within the HR team and across the wider business
• The confidence to work autonomously to achieve objectives and the ability to manage competing deadlines.

Experience Required

• IT-literate, proficiency with MS Office (Word, Excel, PowerPoint and Outlook etc).
• CIPD qualified or working towards
• Previous experience in a HR administration role

Preferred Experience

• Working in in a professional services/ engineering consultancy environment
• Payroll administration
• Supporting with Employee Relations cases (e.g. Sickness Absence, Grievance, Disciplinaries etc).
• Data analysis and reporting

Why Pell Frischmann?

We are one of the UK's most influential and highly respected firms of infrastructure and built environment professionals. We provide a collaborative and supportive working environment, where you’ll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate.

We'll support your ongoing personal and professional development as your career progresses, allowing you to reach your full potential. We are committed to providing equal opportunities for all, welcoming applications from all backgrounds and are delighted to be a part of the government's Disability Confident Scheme. We're happy to talk about flexible working and are committed to promoting the wellbeing of all our employees.

In addition, you’ll receive a competitive salary and other excellent benefits you can find on the link below!

https://pellfrischmann.com/pell-frischmann-employee-benefits/