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SalaryJob Description
My client, a chartered surveyors in Exeter, are seeking a Junior Administrator to join their firm. You will play a crucial role in supporting their team and ensuring the smooth operation of their office. Your responsibilities will include:
Document Production:
- Prepare accurate, timely and professionally presented documents.
- Assist with drafting correspondence, contracts and reports.
- Updating and managing spreadsheets.
Client Communication:
- Handle telephone communication with clients, accurately recording messages and providing assistance where possible.
- Maintain a professional and helpful demeanor when interacting with clients.
Diary Management:
- Efficiently manage schedules and appointments for professionals.
- Coordinate meetings, arrange Zoom/Tea calls and other important events.
Administrative Tasks:
- Assist with general administrative duties, including filing, record-keeping and data entry.
- Ensure the efficient upkeep of all databases and filing systems.
File Management:
- Assist in opening and closing files.
- Organise and maintain client files, ensuring proper documentation and confidentiality.
Qualifications and Skills
- Education: A background in legal studies or secretarial training is preferred.
- Experience: Working within a professional services firm would be beneficial.
- Attention to Detail: Accuracy and precision in document preparation and administrative tasks.
- Communication Skills: Effective verbal and written communication.
- Organisational Skills: Ability to manage multiple tasks and deadlines.
- Confidentiality: Handle sensitive information with discretion.
They welcome enthusiastic individuals who are eager to learn and grow within their dynamic environment. If you’re ready to embark on a rewarding career as a Junior Administrator, they encourage you to apply!
Please note that this job description is a general outline, and specific duties may vary based on the needs of the firm.
