Junior Office Administrator

We are a Manchester based structural and civil engineering consultancy searching for an Office Junior to join our dynamic team. You will be responsible for the day-to-day office administration and office housekeeping, assisting with document management and supporting the Engineering team to deliver project information through meeting Quality Management Systems requirements.

This is a great opportunity for someone who likes a diverse range of tasks in a dynamic environment.

Key Responsibilities:

• Manage phone calls and correspondence, including e-mail, letters, and packages etc.
• Assist with document management to include photocopying, scanning and printing.
• Ensure all documents received via post are stored and distributed electronically
• Manage outdoing post
• Manage documents (hard-copy and electronic) and maintain a robust filing system, this will include office filing areas, file creation, archiving and retrieval.
• Support the management team to meet Quality Management System requirements, including audits.
• Manage office administration, to include travel, meeting rooms, lunches and maintain office supplies.
• Assist with organising company events and group events. Work closely with the business support team to ensure efficient delivery of such events.
• Provide general administrative support to ensure efficient running of the office and support Colleagues to ensure project deadlines are met.
• Follow and ensure compliance with all company policies and procedures and raise any issues or queries promptly with the business support team.

Key Skills:

• Be educated to GCSE Level as a minimum
• Competent use of Microsoft Office
• Confident, good interpersonal skills and able to communicate effectively.
• Have competent writing skills
• Have great attention to detail and have strong proof-reading skills
• Perform well under pressure
• Be willing to take on additional tasks to support their career development
• Have a can-do attitude

Benefits:

• Annual leave 25 days per annum excluding bank holidays
• Pension scheme
• Bonus scheme
• Cycle to work scheme
• Fresh fruit in the office twice a week
• BUPA Employee Assistance Programme