AddressThe London FW&E Laboratory provides a microbiology testing and advisory service to Local Authorities, Port Health Authorities, hospitals, and commercial clients in London. The laboratory accredited to ISO 17025 and is recognised as an Official Food Control Laboratory for the microbiological examination of food and foodstuffs within the EU.
The postholder will lead and coordinate the provision of professional administrative services within the laboratory and provide a Personal Assistant service to the Laboratory Manager and Unit Head. To be responsible for the supervision and training of other administrative staff within the laboratory. Work effectively with the Business Support Manager to ensure Business plans and services are implemented.
Location
This is a office based role located at Colindale, London NW9 5HT.
- Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*
To lead and coordinate the provision of professional administrative and secretarial support to senior staff in the laboratory
To provide a Personal Assistant service to the Laboratory Manager and Unit Head
To be responsible for receiving and directing telephone calls from health professionals, customers, other agencies and members of the public and where able to deal with enquiries regarding the laboratory’s activities
To be a member of the Laboratory Management Team and to organise the meeting schedule, prepare agendas and relevant papers and produce minutes and action points for the meetings
To be responsible for maintaining records of sickness absence and annual leave on all laboratory staff and to provide data on request
To be responsible for organising and maintaining a confidential electronic filing system within the laboratory office
To assist in the production of correspondence, reports and scientific publications when necessary
To supervise the laboratory transport services required to support our customers delivery to our customers.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
For the full list of responsibilities and duties, please see the full job description.
Working for the UKHSA
For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk)
Benefits
Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%
Range of health and wellbeing support
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices | 30 Hours Free Childcare, Tax-Free Childcare and More | Help with Costs | GOV.UK
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form and a statement of suitability. This will be assessed in line with the advertised essential criteria – please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
STAGE 2 – INTERVIEW:
This competition will involve an interview either by video or face to face.
Please note that you may be asked to undertake a test or presentation at interview.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours and strengths will be used at the interview:
Leadership
Communicating and Influencing
Working Together
Developing Self and Others
Managing a Quality Service
Delivering at Pace
Adaptable
Analytical
Efficient
Explainer
Organiser
Team Leader
Expected Timeline:
Advert close: 23:55hrs on 7th March 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: TBC 2024
Interviews: w/c TBC 2024
Please note these dates could be subject to change.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)
Nationality requirements
Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:
UK nationals
Nationals of Commonwealth countries who have the right to work in the UK
Nationals of the Republic of Ireland
Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment .
Security clearance level requirement
Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks.
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
Please Note
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/
Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.
Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/
