Lane Rental Coordinator

Company	Transport for LondonSee more
Address	London, England
Salary	Full-time
Category	Driving & Automotive

Job description

Organisation- NETWORK PERFORMANCE

Job- Administration

Position Type- Full Time

Job title: Lane Rental Coordinator x2 (042861)

Band: 2

Contract: Permanent

Salary: circa. £34,000

Location: London (Palestra Office-Hybrid)

Job Overview

Based in Operation's Network Management and Resilience Directorate, the role will provide support to the Lane Rental Manager and primarily involved in reviewing funding requests for cutting edge initiatives to ensure they are suitable for committee consideration and are in accordance with regulations associated to the spending of Lane Rental Scheme surplus income. Once approved, the role will be tasked with overseeing the projects to verify they are being delivered to time, budget and in accordance with the agreed application; and post-delivery marketing outputs within TfL and to the wider road and street works community.

The role will also review applications to waive, reduce or exempt Lane Rental charges to ensure requests adhere to the requirements of the scheme, taking more complex requests to the Lane Rental Management Team. They will support to the wider road and street works community who undertake works on the TfL road network, providing advice where applicable.

Key Accountabilities

Deliver the secretariat duties associated with TfL's Lane Rental Governance Committee (LRGC), including reviewing and researching funding requests to maximise suitability for committee achieving approval, collating information packs, producing documents, supporting material, reports, minutes and tracking matters arising.

Support the delivery of an ambitious programme of industry-wide enterprise challenges from problem statement definition through to successful production of prototypes or minimum viable products to maximise potential benefits from funding.

Accurately record/track progress of approved bids, log achieved milestones, action financial requirements and monitor deliverables to ensure they are within the parameters of the approved funding.

Identify emerging issues, problems or variance to agreed project objectives, plan, budget and scope; and where appropriate, provide recommendations and escalate to the Lane Rental Manager for action as appropriate.

Develop, communicate and market outputs of funded projects through a variety of media channels to increase awareness, drive change and promote uptake of innovations into business as usual activities.

Respond to stakeholder queries, process waiver requests for charges, present recommendations to the Lane Rental Management Team (LRMT) for review, respond back to stakeholders with outcomes and maintain a record of decisions.

Support the Lane Rental Manager implement revisions to the scheme, including data collection, producing documentation, assisting consultation and publishing. In addition, highlight improvements and efficiencies within scheme processes, procedures and systems, implementing any changes made and disseminating to stakeholders where applicable.

Knowledge

In depth knowledge of Project Management to track progress of projects, while mitigating risk through to successful conclusion (Essential)

Good understanding of the New Roads and Street Works Act 1991, Traffic Management Act 2004 and the regulations/ codes of practice which underpin and support the Lane Rental Scheme (Essential)

Broad understanding of communications and research techniques to question/ articulate complex subjects (Desirable)

Working knowledge of Microsoft Outlook, Teams, Excel, Word, PowerPoint, SharePoint, for logging, tracking and reporting information and communicating points of interest to wide variety of stakeholders in a variety of ways such as presentations, internal news posts/articles, reports (Essential)

Understanding of Innovation when carrying out reviews of funding requests (Desirable)

Financial procedures to process funding requests upon completion of project delivery milestones (Desirable)

Skills

Project Management to understand the critical path, variety in stakeholders and are able to mitigate risk

Produce reports and media focused writing for distribution in the public domain

Communication with internal and external stakeholders at all levels, articulating, in some instances, complex subjects.

Planning to ensure that both workload and projects are completed within required timescales

Research/Investigate to explore ideas and concepts, which may not be within your field of knowledge

Present to audiences at all levels both internally and externally

Problem solving & decision making, identifying potential solutions to be explored

Experience

Delivering projects on time and to budget when managing projects funded by Lane Rental

Representing employer in meetings with internal and external interests when attending governance committees

Writing detailed reports and media content to effectively communicate project outcomes both internally and with the wider road and street works community

Identifying and resolving problems to explore ideas and achieving the optimum outcomes

Street / road works industry as this provides the foundation on which the Lane Rental Scheme is run

Equality and Diversity

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair

Application Process

Please apply using your CV and a two page covering letter. Think carefully about the skills, knowledge and experience in the advert and cover this in your CV.

The closing date for applications is06.02.24 @ 23:59

In the event of large number of applicants, there is a possibility that the role may be closed earlier.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include: