Legal PA / Paralegal

Legal PA / Paralegal for the Property Department

We are seeking a bright, outgoing and personable Legal PA / Paralegal to join the property department of a lovely, hugely successful privately owned law firm in Mayfair. The company pride themselves on the culture they instil within the firm, their benefits, work life balance, high staff retention rates and progression within the firm are a testament to that. 

They have a friendly team of 50 in their London office serving UHNW international clients. There is a large support team and team of Legal PAs who all work closely together as a team to ensure the smooth running of the office. They are looking for a warm, engaging team player who will fit in well with the team, who all look out for each other. 

The company are also great for progression and allow you to get involved in other areas of the business when possible. They will always wish for you to keep developing rather than become stagnant in a role. The successful Legal PA / Paralegal will need to be able to work efficiently and to a high standard in a very fast paced environment. 

The company offer hybrid working with two days working from home a week. They also have nice hours which are stuck to. 

Start date: ASAP but happy to wait a notice period

Salary: £30K - £42K depending on experience - there could also be some flexibility for the perfect candidate + 25 days holiday; discretionary bonus; pension; company trip abroad + away days

Location: West End and homeworking two days a week

Hours: 09:30 - 17:30 

The company are currently recruiting for two Legal PA / Paralegals to join their property department as they have a couple of new fee earners. One of the successful Legal PA / Paralegals must have conveyancing experience. Even if it is only six months, they want someone who has worked in property law before because they are extremely busy at the moment and this will help to minimise training. The second Legal PA / Paralegal doesn't need to have prior property law experience, they can even be a law graduate looking to get into the industry because they are great for progression. They just ask that you are happy in the Legal PA / Paralegal role for at least two years. 

Legal PA / Paralegal Role

• Diary management for two Partners, liaising with clients to arrange meetings
• Inbox management and at times replying on behalf of your Partners
• Preparing and, if requested, submitting and chasing invoices
• Providing focal point for department policies and procedures: electronic document filing etc
• Standard Document review and management
• Reservations and board room bookings
• Assisting with the preparation of legal documents
• Assisting with Land Registry Applications
• Preparation of simple property transfers and SDLT returns
• Opening new client files/matters
• Assisting with AML compliance
• Preparation of completion statements
• Precedent management
• Liaising with governmental bodies 
• Assisting Fee Earners with client account management
• Marketing
• Expenses

Legal PA / Paralegal General Expectations & Responsibilities

• Willingness to go above and beyond what is required in assisting with the effective running of a busy department
• Proactive response to fee earners’ fluctuating workloads
• Document production tasks: using appropriate software and available resources including typing from audio or manuscript using house style documents and non-house style, where required
• Excellent writing skills and attention to detail
• Excellent dictation and transcription skills
• Strong proof-reading skills along with excellent spelling and grammar
• Immaculate filing, file management and office organisation capacities
• Assisting the department with marketing and business development initiatives – power point presentations and social media
• Liaising with clients in a confident and professional manner
• Answering internal and client calls in a timely, helpful manner and passing on accurate messages as required
• Booking meetings, arranging conference calls and assisting the smooth running of the office generally in order to maximise the efficient running of the department
• Managing fee earners’ calendars
• Drafting and finalising bills to clients, requesting cheques and BACs payments and posting monies in
• Assisting fee earners with aged debts
• Excellent research skills
• General office duties (filing, photocopying, scanning, faxing, booking couriers)
• Arranging departmental and inter-departmental meetings
• Flexibility in supporting fellow Legal PAs and other departments
• Liaising with the Office Manager in order to ensure the smooth running of the office

Marcilly Recruitment is a London based recruitment agency specialising in business support and private household recruitment. 

Unfortunately, due to the extremely high volume of applications we receive, we are unable to respond to each application individually. If you have not heard from us within five working days, then sadly your application has been unsuccessful.