Legal Secretary

 Are you experienced Legal Secretary seeking a new role? Look no further!

This is an excellent opportunity for an ambitious secretary/administrator to join a successful and growing Commercial Property team in Ipswich.

We are seeking someone who will work as a member of our existing team of secretaries and administrators to support the lawyers in all aspects of their work. We are looking for the right person for this role, and all applicants will be considered on their individual merits, regardless of their prior experience – we are as happy to work with someone at the start of their career as we are someone with decades of experience; what matters to us is your ability to work effectively and efficiently as part of a team, supporting others and being supported by them.

The successful candidate will have the opportunity to work with our lawyers in delivering excellent client service on the full range of Commercial Property deals, both locally and nationally, including strategic land promotion, residential and commercial development, investment sales and purchases, leasing and asset management (acting for both landlords and tenants), real estate finance, clean energy and general advisory work.

The Role:

Producing and amending documents with speed and accuracy
Proof reading all work, checking for spelling and grammar
A user of key software packages and applications, including the Land Registry portal, DocuSign and third-party search providers, and taking responsibility for any training needs to improve relevant skills needed to meet business requirements
Working proactively with colleagues to ensure documentation meets client expectations and deadlines
Processing property searches, responding to search provider queries and collating/tracking results for lawyers to review.

Administrative skills:

Managing the diaries of lawyers in Microsoft Outlook to include:
making appointments
arranging meetings/conferences
Processing expenses claims, payment requisition forms and returned advances
Maintaining and updating accurate client and other contact details on our database
Processing forms including new client forms, new matter forms, money laundering forms, training course booking forms and similar
Preparing narratives and bills and keep billing files up to date
Assisting lawyers with their file management, including monitoring inactive files and dealing with file closing formalities.

Why You?
Secretarial qualification or educated to GCSE
Excellent spelling and punctuation
Excellent IT skills, including Outlook, Word, PowerPoint and Excel
Self-motivated, ability to use initiative and provide pro-active support to fee-earners
Commitment to ongoing learning and development

Whats in it for you?

Core Benefits

· 25 days holiday (FTE) plus Bank Holidays

· Long Service holiday award – 1 extra week every 10 years continuous service

· Private Healthcare with BUPA (offered after probation is passed)

· Scottish Widows Pension Scheme (5% employer / 5% Employee)

· Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)

· Life Assurance - 4 x salary / Permanent Health Insurance

· Paid ESG day (Environmental, Social and Governance)

· Enhanced Maternity/Paternity Leave

· Subsidised gym membership

· Agile Working Policy

This is a full-time role working Monday to Friday with agile working policy.

Interested?

Please call Michelle Topley on or email your CV to . Alternatively apply online.