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SalaryAre you a meticulous multitasker with a passion for the legal field? Do you thrive in a fast-paced environment where every day brings new challenges and opportunities for growth? If so, my client would love to hear from you as a Legal Secretary at our prestigious solicitor's firm!
As a Legal Secretary, you'll be at the heart of operations, providing essential administrative support to the team of talented solicitors. From drafting legal documents to managing client communications, your organisational skills and attention to detail will be the driving force behind our success.
Other duties:
- Answers phone calls and sets up meetings with clients and others - Assists partner/fee earner generally and as required- Takes and accurately records messages as necessary- Types accurately letters, e-mails, notes and memoranda- Familiarises with and uses the firm's dictation and software systems- Mails or sends all information to clients as required- Assists with all accounting and bookkeeping matters- Keeps a careful record of all bookkeeping transactions- Takes care of orders of office supplies and other materials- Demonstrates knowledge of legal services as required - Adheres to company policies and procedure; makes sure that other staff do as well- Coordinates the flow of information between departments or from clients- Schedules meetings and events as require- Makes copies of pertinent information and documents- Greets clients as they arrive at the business when necessary- Makes sure that clients' needs are fulfilled - Takes care of incoming and outgoing mail and e-mail - Conducts research as needed by any partner or relevant fee earner- Distributes information as required by management - Updates any client information as it changes- Acts upon any complaints by a client by notifying the relevant fee earner - Supervises any other clerical staff as required- Completes any paperwork on behalf of the company - Maintains a knowledge of new office equipment- Maintains social media as required- Manages any projects that need clerical work- Organises and assists with presentations or seminars if required - Archives and fillets files and documents- Keeps client files in good order- Preserves confidentiality as to clients- Preserves confidentiality as to the firm- Ensures that the work station provided is maintained in a good and tidy state
What the client is looking for:-
- Proven experience as a Legal Secretary or in a similar administrative role within the legal field- Looking for someone preferably with private client experience- Strong knowledge of legal terminology and procedures, with the ability to quickly learn and adapt to firm-specific practices.- Exceptional organisational skills and attention to detail, with the ability to prioritize tasks effectively in a deadline-driven environment- Excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and external contacts.
Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.
