Legal Secretary - Corporate

Our client is looking for a Legal Secretary

Client Details

A leading law firm

Description

• Anticipate requirements for meeting i.e. organise papers, produce itinerary, directions, background/profile information
• Follow up on meetings (i.e. contact details/further appointments required)
• Proactively organises partner management information for Division/Team (i.e. implementation and strategic plans
• Liaise with clients in organising events
• Proactive Mailbox management - ensure documentation copied to client folder (as required), flag important emails and ensure dealt with, checking Solicitors inbox when out of office/in meetings and action important/urgent emails where appropriate
• Update all contacts (Outlook/Apex) and identify appropriate distribution lists
• Open new clients/matters and Visual Files, obtaining information from client papers
• Maintain knowledge of Visual Files and ensure follow all Visual Files procedures
• Produce Management Information for clients
• Responsible for CRU Management
• Type and amend any confidential emails as well as any confidential internal and external reports as required
• Mail Merge
• Save documents in appropriate location both electronically and in hard copy
• Build and maintain knowledge of Sheriff Court and Court of Session Forms/Procedures
• Must maintain intimate knowledge of current affairs in office and be able to deal with clients and third parties on a day to day basis via e-mail, phone or in person, ensuring that accurate messages are communicated and dealt with professionally and proactively
• Organise expense claim forms and collate necessary receipts

Profile

An experienced Legal Secretary ideally from a Corporate background

Job Offer

A competitive salary