Logistics Aviation Coordinator

Aviation Logistics Co-ordinator is responsible for successfully and efficiently delivering air travel for our offshore team, to and from our clients North Sea Assets

The role is a key position within the Logistics Aviation team, reporting to the Operations Superintendent Shutdowns, Aviation and Decommissioning.

Duties & Responsibilities to include:

Issuing check in times to all companies for everyone going offshore the following day. This is done by email before lunch time

Dealing with any name changes for the next day and chasing up any certification required to clear everyone for flight the next day

Booking vendor visits from PEF forms – advising if there are any issues with the dates requested and again request any outstanding certification

Sourcing flight shares and ad hoc flights when the business requires these and ensuring all correct paperwork is complete for these

Assisting with any freight queries

Liaising with the various Helicopter Operators (mainly Bristow) on a daily basis

Updating and Maintaining all Aviation Help Sheets and updating these on the Intranet page

Assist with any reports required on a weekly/monthly basis

Daily logging of flight shares, extra flights etc

Responsible for the whole ‘no show process’ from start to finish – logging, tracking, chasing and billing

Assist with creating rotas in Vantage and updating the master seat planner. Advising people where seats are and work out where best to create new rotas to best utilise seats

Using the daily drilling lookahead to book seats in line with what drilling require

Developing and maintaining strong relationships with the on and offshore planners/radio operators and heli admin

Processing weekly crew changes for the main vendors to ensure all seats are booked/certification chased

Involved in preparing flights for Christmas/New Year and handing out all check in times before the Christmas break for the whole period

Updating the 6 week seat availability tracker twice a week and issue this to engineers and offshore so they are aware where the spare seats are

Requirement to be part of the Logistics on-call rota.

Essential

Good IT skills

Ability to self-prioritise workload when required

Ability to discuss related issues and come to a point at which the issue can either be resolved or escalated

Preferred

Good knowledge of Microsoft Office tools – Outlook, Word, Excel, etc.

Working knowledge of Maximo

Working knowledge of Vantage