Address
Form of work
SalaryOur client is a leading logistics services supplier, offering project shipping solutions to major organisations worldwide.
We are now looking for a proactive, self-motivated, experienced Operations Administrator to join the Operations Team in Avonmouth on a full-time, permanent basis, reporting to the Operations Supervisor.
The primary purpose of the role is to provide administrative and general support to the USA/Canadian department and therefore the role will operate in their time zone within the UK, from 2pm to 10pm Monday to Friday. Hybrid working will be discussed at Interview
Main Duties
Co-ordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems.
Ensuring all work runs in a timely, cost-effective manner within budgets and timescales.
Placing orders with suppliers
Preparing required job documentation including job step risk analysis
Job cost allocation and invoicing
Finding and arranging appropriate travel for individuals within budget constraints; communicating travel information to travellers
Preparing, submitting, and managing visa applications
Providing general administrative support to the business.
Accurately contributing to month end procedures
May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience.
In order to apply
You will ideally have a Logistics, Freight or Manufacturing background to apply
Exceptional organisational skills with very high attention to detail
Ability to multi-task, anticipate and respond effectively to changing priorities
Flexible, conscientious attitude to work
High standard of written & verbal communication, with a confident & professional phone manner Strong interpersonal skills
Ability to remain calm, focused & productive in a fast-paced working environment
Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
Ability to plan and manage time in a changing environment
Comfortable working autonomously
IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook
Experience with co-ordinating travel arrangements preferred
Experience of managing multiple task-based projects would be desirable but not essential
Package & Benefits
Salary 27,000 to 32,000 circa
Hours 14:00 to 22:00 Monday to Friday
Free on-site parking
Increased annual leave by service length
Private Medical Insurance by service length
Life assurance scheme
Employee Assistance Programme
Structured career development
Regular company events
Free on-site gym
