Office Administration Apprentice

We are partnering with a top tier independent commercial law firm. With offices in Edinburgh, Glasgow and Aberdeen, the law firm supports clients across Scotland acting for private and public sector clients. They have a strong history of supporting a range of apprentices across their offices. A new apprenticeship opportunity has opened in their Glasgow office.

The successful apprentice will be based in the Office Admin Support team. This opportunity will be paired with the Business Administration Modern Apprenticeship SCQF Level 6, delivered by QA Apprenticeships.

Responsibilities:

• Scan, print and photocopy
• Organise incoming mail for all divisions
• Save correspondence and documents to iManage
• Collate documents and organise a daily Companies House delivery
• Create court bundles
• Locate related files and documents for closed matters
• Prepare documents for offsite storage, including creating inventories
• Send documents to and recall records from offsite storage
• Open physical files, file hard copy documents and manage filing cabinet space
• Update the Powers of Attorney spreadsheet for offsite and internal POAs
• Manage internal Powers of Attorney
• Update contact information from business cards on Interaction
• Arrange for principal letters/documents to be signed by FEs/Partners in office when required
• Arrange for hard copy letters/documents to be posted

Desired skills:

The client is looking for candidates who can use their own initiative, whilst also working as part of a team. Strong communication skills and attention to detail are essential, with the ability to work to tight deadlines. The successful candidate should also have good knowledge of Microsoft packages i.e. Outlook, Excel, Word etc.

Salary:

£21,840 per annum

Working hours:

Monday to Friday, 9am - 5pm

Benefits:

• 35 days holiday per year (27 basic and 8 public)
• Group personal pension plan
• Cycle to Work scheme
• Season ticket loan (after 6 months service)
• Employee referral
• Discounted car parking
• You can earn up to 30% of your annual salary in bonuses: the firm wide bonus scheme pays up to 10% of annual salary to all employees if the firm exceeds its profit targets and you can be awarded a bonus of up to 20% of annual salary if your performance is considered to be exceptional

Future prospects:

There are multiple routes for internal progression which will be considered at an appropriate time with your line manager; routes could include moving into the Office or Central Administration teams, Trainee PA or Legal PA

Important information:

This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.

Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.

On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6.

If you are interested in starting your career and receiving a work based qualification at the same time APPLY NOW!