Office Administration Assistant

My Prestige Publishing sector client require an Office Administrator for their growing team,

As an integral part of the Finance & Administrative team based in their Cambridge office, this varied role will include accounts administration, administrative support and general office duties requiring a hands-on approach.

Reporting to the Office Manager, your duties and responsibilities are:

1. To undertake accounts payable activities and maintain accurate financial records.

• Processing invoices & staff travel expenses for payment.
• Maintaining spreadsheet tracking records.
• Data entry into proprietary accounting platform
• Recording data for the month-end accounts
• Assist with the reconciliation of office & departmental budgets.
• Maintain the accounts filing systems.

2. Assist with the general maintenance of the office and its facilities.

• Scheduling maintenance visits for office equipment.

• Regular review of office facilities contracts to ensure ongoing efficiencies.
• Monitor and purchase of office supplies.

• Assist with the office Health & Safety policies – maintain documents and carry out regular assessment reviews.

3. Assist with administrative functions of the Office.

• Providing Reception cover, where required.
• Processing staff timesheets. 

• Support colleagues with their basic technology needs and co-ordinate with the internal IT Helpdesk team.
• Help manage the employee travel booking system and invoice reconciliation.

• Research and review of specific office projects, as assigned.
• Assist with office events organisation.

All other duties as assigned.

The Office Administrator should be numerate and detail-orientated with competency in MS Office, Outlook, Excel and Word. Have good organisational and time management skills with the ability to multi-task to meet deadlines. Be a motivated team player, eager to take on new challenges to help the continued growth of our UK operations.

Apply today if this is you !!