Office Administrative Assistant

About Doherty Associates

Doherty Associates (DA) is an award-winning, independent IT managed services provider, with world-renowned, international clients. Our customers are predominately financial services sector firms, including leading private equity and venture capital firms and top 10 UK law firms.

Our London staff work in a hybrid model, with some regularly working from our modern London office (in Holborn), between Monday and Friday. Our demise has approximately 36 hot desks, three meeting rooms and the CEO’s office).

About the role

This is a busy administrative role, where you will be responsible for the effective running of our London-based office (Holborn), Monday to Friday, ensuring that we create a first-class experience for our staff and visitors. You will also support the HR function, growing your skills in areas such as employee relations and talent acquisition.

This role is office-based, 5 days per week.

Responsibilities

Office Management

• Assist in the management of the office space to create a safe and welcoming working environment - be the first point of contact for office-related matters for our staff and visitors
• Office procedures - regularly review and improve to adapt to modern ways of working (i.e. hybrid). Communicate changes and updates, and ensure consistency of implementation
• Office-related budget - ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.), tracking to the budget
• Support the CFO with the property (Landlord and building) related matters
• Manage the security fob system

Office Health and Safety

• Update policies and procedures. Keep abreast of H&S developments to inform updates.
• Communicate policies and procedures to staff and visitors.
• Perform regular office safety maintenance reviews. Report findings and complete resulting actions.
• Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings.
• Act as the Fire Marshall and First Aider.
• Co-ordinate evacuation drills with the Landlord.
• Liaise with the building reception and the office cleaners.
• Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.

HR administration support

Assist in supporting key HR processes, for example:

• Recruitment: posting and closing adverts, processing applicants on the HR portal, scheduling and coordinating interviews
• Inductions and onboarding: assist with the facilitation of seamless onboarding experience for new joiners
• Assist with HR documentation
• Data integrity: ensure that all HR systems are updated and accurate
• Recruitment and HR- reports: assist with the preparation of monthly reports (as and when required

​Skills and experience

• Experience in supporting the office administration function in a medium-size corporate environment
• Very good spoken and written English
• Strong organisational skills with very good attention to detail
• Confident using the Office suite of applications: Excel, Word, PowerPoint, Outlook, Teams, SharePoint
• Excellent communication and interpersonal skills
• Experience and confidence of dealing with various stakeholders (at different levels)

Professional qualities

• Professional demeanour
• Mature with the ability to handle confidential information with integrity
• Positive attitude and self-driven
• Ability to work independently, with little supervision
• Collaborative – develops relationships easily, including with senior stakeholders
• Proud to own and drive their remit of work
• Excellent time management

What we offer in return

• Basic salary £26,000 - £28,000 gross per annum plus performance bonus
• 33 days holidays (including 8 days of bank holidays)
• Day off on your birthday
• Company sick pay
• Compassionate leave
• Company pension scheme
• Employee Assistance Programme
• Private medical insurance
• Income protection insurance
• Cycle to work scheme
• IT Purchase scheme

And more!

Job Types: Full-time, Permanent

Salary: £26,000.00-£28,000.00 per year

Benefits:

• Employee discount
• Life insurance
• Referral programme

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Work Location: In person