Office Administrator

Our client, based in Aylesbury, are seeking an experienced Office Administrator to join their growing team. This is being recruited for an immediate start on a Permanent basis.

The successful individual will be highly organized and proactive Office Administrator who will play a vital role in ensuring the smooth and efficient operation of our client's office environment. From managing supplies to assisting senior management and overseeing administrative tasks, you will be a key contributor to our team's success.

Key Responsibilities:

• Take inventory of office supplies and order as needed.
• Assist in establishing, implementing, and maintaining office procedures.
• Provide support to the senior management team as required.
• Maintain online and paper filing systems.
• Record office expenditure and manage the budget.
• Manage supplies of stationery, equipment, and staff uniforms.
• Maintain the condition of the office and arrange for necessary repairs.
• Assist in the recruitment of new staff and provide training and induction support.
• Ensure adequate staffing levels to cover absences and peaks in workload.
• Assist with staff appraisals, performance management, and disciplinary administration.
• Promote staff development, engagement, and training initiatives.
• Prepare reports for senior management.
• Review and update health and safety policies and ensure compliance.
• Ensure adherence to data protection laws and review/update policies.
• Arrange regular testing for electrical equipment and safety devices.

Skills Required:

• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other office packages.
• Strong IT and typing skills.
• Ability to prioritize tasks and work well under pressure.
• Excellent interpersonal, oral, and written communication skills.
• Negotiation and relationship-building skills.
• Attention to detail.
• Flexibility and adaptability to changing workloads.
• Problem-solving approach to work.
• Project-management skills.
• Familiarity with legislation in areas such as employment, equality, diversity, and data protection (useful but not essential).
• Ability to manage multiple projects in an organized manner.
• Strong teamwork skills and openness to others' ideas and suggestions.
• Integrity, reliability, and maturity in all interactions.

If you are a proactive and detail-oriented individual with excellent organizational skills and the ability to thrive in a fast-paced environment, we want to hear from you!