Office Administrator

Our Client is a Chemical Distribution Company. They currently have a vacancy for an Office Administrator.  This position will be Office Based near Bracknell, Berkshire and is a Full-Time 18 Month Contract reporting to the Office & Quality Manager (OQM).

Key Responsibilities

• Assisting with reception duties including answering phone calls, dealing with incoming deliveries, greeting visitors and providing refreshments for in house meetings / training
• Assisting the OQM with project research and implementation across a variety of areas of our UK and Nordic companies. These tasks may involve contacting and responding to third parties via phone and email, understanding a brief, undertaking independent research and then presenting the information found in a clear manner for further development
• Assisting the OQM with general duties, including but not restricted to –

• IT day to day requirements – arranging equipment for new starters, replacements for existing staff, assisting with conference room media equipment, maintaining internal IT inventories
• Fleet Management including arranging vehicle servicing of pool cars
• Facilities Management including liaising with third parties as instructed and monthly invoice checking
• Document control in line with ISO 9001 (2015) Making updates to company policies / procedures as instructed, documenting changes made and recording staff acknowledgements
• Incident management including data entry and assisting with the preparation of divisional reports
• GDPR document control
• HR company documentation updates and liaising with training providers
• The monthly charity draw and making donations to selected charity

• Assisting OQM to signpost staff to third party support services
• Assisting other Office Administrators with sample despatch, procurement and stock control
• Assisting the Marketing Team in the despatch of marketing campaigns
• Providing ad-hoc admin support to other areas of the business including Logistics, Sales and Finance

Qualifications / Experience

• Excellent written and verbal communication skills
• GCSE English and Maths at pass level
• Basic skills in Word, Excel and Outlook
• Ability to multitask and prioritise with supervision
• Positive, approachable “can do” attitude
• Self-motivated with a willingness to learn new skills
• A team player

In return our Client is offering a basic salary of £23,000 - £25,000 per annum plus benefits. (Salary is negotiable and dependent on experience). 

Please e-mail your C.V to Lorraine Roger, Director at Atom Recruitment Ltd.