Office Administrator / Coordinator

Office Administrator / Coordinator

£25k-£32k Basic Salary (depending on experience) + Benefits + Pension

Location - Woking

Alecto Recruitment Ltd are currently seeking an experienced Office Administrator / Coordinator to join a well-established client of ours within the Plumbing, Heating and Renewable Energy market.

You'll need to live realistically within a 5-10 mile radius of Woking.

Our client can either accomodate someone on an employed basis, or someone self-employed (still full time hours) and depending on your situation.

Job Summary:

• Responsible for a range of administration duties and providing support to various internal teams, such as supporting the Contracts Manager, Finance team and Suppliers.
• Act as a first point of contact between the teams, providing strong communication throughout delivery and completion of projects.
• Working with the sales team, to collate and organise tender documents from tender enquiries, creating summary documentation, compiling tender returns and assisting with tender submissions.
• Working closely with the Contracts Manager to ensure efficient management of sites, planning of materials etc.
• Dealing with sub-contractors purchase orders, payment requests.
• Diary management, coordinating and updating schedules.
• Manage and respond to incoming emails.
• Standing in to support all aspects of sales, coordinating installations, dealing with customer queries and issues, building on a high-quality service delivery program.
• Managing Health and Safety documentation, site inspections and distributing RAMS and policy updates.
• Office based, full-time and fully employed position, based on standard 40 hour week, Monday to Friday.

Key Skills Required:

• Similar office administration, coordinating background and within a relevant industry such as Plumbing, Heating, Renewable or the M&E industry.
• Ideally experience working with installation, service and engineering type organisation.
• Experience using CRM software along with Microsoft Word, Excel, Outlook etc.
• Strong communication and multitasking skills.

To apply for this role, please forward your CV to Mike Prew, Alecto Recruitment or give us a call in strict confidence. Alecto Recruitment Limited is acting as an Employment Business in relation to this vacancy.

We thank all applicants who respond, but only those short listed will be contacted.