Office Administrator/Receptionist

About us

Securiguard is a small business in Edmonton. We are professional, agile and professional.

Our work environment includes:

• Modern office setting
• Food provided
• Modern office setting

Position Overview

Office Administrator works directly with Logistics Coordinator to complete weekly scheduling of loads, including but not limited to, pulling all orders for the upcoming week, completing data entry of order numbers into weekly schedule, sending tenders to carriers, sending daily ETA emails to all scheduled carriers, and assisting when necessary with any questions carriers may have.

This will be a part time position of 25hrs-30hrs a week.

Key responsibilities:

• Check in all truck drivers and provide them their necessary paperwork for the assigned pickups on site. Following loading complete entry of data in customs and provide driver and dispatches copies.
• Complete new customer entries in ITS customs system, ERP system, and Adobe templates.
• Answer incoming calls and redirect them to appropriate departments, when required take clear and concise messages.
• Greet and check in all vendors and advise shipping or specified employee of their arrival.
• Complete daily invoicing for all orders shipped.
• Maintain organized filing for both Accounts Receivable, and Accounts Payable.
• Match Accounts payable invoices to packing slips for submission.
• Order and maintain inventory of all office supplies (including staples, and amazon orders).
• Supporting other departments with administrative tasks such as photo copying, scanning, and printing.

Qualifications:

• Previous 1 to 2 years experience in a similar position preferred
• Ability to multitask

• Excellent communication skills and a team player
• Organized and Detail Oriented
• Ability to prioritize tasks to ensure completion of daily duties
• Ability to work under pressure and meet deadlines
• Basic knowledge of: Excel, Adobe, Word, and Outlook
• Ability to work overtime when required
• Ability to be cross trained in multiple functionality

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Securiguard is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability, genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Please visit our careers page to see more job opportunities.

Job Type: Full-time

Pay: £23,773.00-£24,398.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Commission pay
• Performance bonus
• Tips
• Yearly bonus

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person