Office and Facilities Manager

A passionate and growing company who provide exciting entertainment and leisure products into online marketplaces are looking for an Office and Facilities Manager.

You will be providing support to the managers of the company and ensuring compliance across Health and Safety, Human Resources, Facilities and Insurance.

You will be part of an energetic, exciting and creative work culture within a busy and varied role where you will have autonomy in a business that will reward hard work and offer excellent opportunities for future development.

What s in it for you:

Salary: Up to £40k depending on experience

Hours: Monday to Thursday 9 5.30, Fridays 9am-5pm, office based

Free parking

Bonus scheme

Private Healthcare

Pension contribution 7%

Discounted gym membership

Progressive and dynamic company

Sociable and friendly team

Key responsibilities:

Office and Facilities

Diary management for the Managing Director

Become the first point of contact for Licensors and resolve any queries

Attend Managers meetings and external events/roadshows when required. Take minutes and circulate to relevant parties.

Oversee successful organisation and co-ordination of corporate events.

Make travel arrangements/Hotel bookings for international colleagues

Responsible for corporate gym membership contracts.

Act as a point of contact for Insurers. Take an active role in the negotiations of Insurance renewal

Ensure the smooth running of the Office and that the workplace is safe and compliant.

Act as the main contact for all contractors (such as builders and cleaners) You will be responsible for the renegotiation of the contracts and the maintenance of cleaning supplies.

Key holder and on call for Security alarm purposes.

Carry out risk assessments and enforce procedure to maintain a safe working environment- liaise with Work Nest our health and safety advisors.

Ensure that Fire Wardens and First Aiders have up to date training and that fire drills are carried out quarterly.

Maintain servicing on all appliances, PAT testing and other ad-hoc duties as and when required.

HR Administration

Work with the managers of the company to determine areas for training, development and progression.

Oversee the company s training and development scheme.

Keep abreast of any employment law changes and ensure that the handbook/contracts are updated accordingly.

Keeping records of absence and holidays.

Co-ordinate with line managers return to work form for staff absent through sickness.

Regularly update staff personnel files with staff address and contact details.

Onboarding and offboarding of employees.

Responsible for conducting any disciplinary or grievance procedures.

Provide support to line managers for any performance issues and subsequent performance reviews.

Ensure the organisation chart is updated and circulated.

Responsible for filing and administration, prepare letters for salary increases, staff bonus, job offers or role changes.

Conduct the recruitment process from gap analysis, confirming budgets with Finance, interviewing, issuing contracts and inductions. As well as monitoring Probation periods

Co-ordinate with Line Managers annual staff appraisals.

Assist enrolling staff on employee benefits packages i.e. Private health insurance, pension schemes.

General

• An element of international travel may be required from time to time.

• Due to the nature of the ever changing, fast paced business this list is not exhaustive and there will be other ad-hoc duties from time to time.

What they are looking for:

At least 3-5 years experience in a similar position

Flexible and adaptable approach, unflappable nature

Excellent communication skills, confident and personable

Excellent organisational skills and able to multi-task

Able to work in a fast-paced working environment

Candidates must be able to drive due to where the is based and lack of transport links

Red Door Recruitment is committed to encouraging equality, diversity, and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website.

Please note due to the number of applications we often receive, only shortlisted applicants will be contacted.