Office Assistant

OFFICE ASSISTANT

FARNBOROUGH

£23-£25,000

Our well-established client is looking to recruit a Office Assistant to work within their Office Services team, contributing to the smooth running of our practice based in Farnborough, Surrey.

A growing firm means a busy Office Services team. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience.

Duties and responsibilities:

• To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments
• Working on the reception desk to handle incoming phone calls quickly and efficiently
• Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up
• Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space
• Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office
• Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams
• Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries
• Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies
• Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks
• Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider
• Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations

The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you.

The successful candidate will be joining an expanding firm and working in a flexible, supportive and encouraging environment. We also offer competitive salaries and a range of employee benefits.

Benefits:

• Bonus Schemes that significantly reward performance.
• 25 Days Annual Leave, 8 Bank Holidays and a Bonus Day for Christmas.
• Holiday Buy Back & Carryover Schemes
• Annual & Long Service Rewards including Gift Vouchers and Bonus Holidays Days
• Enhanced Maternity, Paternity & Adoption Leave
• Access to Free Healthcare Services including Online GP
• Discounted Legal Services
• Client Referral Bonus
• Employee Assistance Programme
• Company Sick Pay
• Weekly Training Initiatives
• Access to Free Online Training Courses
• Monthly Employee Social Events
• Regular Charitable Events
• Weekly Free Fresh Produce
• Local Programme of Food Trucks
• Access to Onsite Cafes
• Access to Onsite Gym with Discounted Memberships.
• Weekly Spin Classes
• Perkbox with Employer Credit Top Ups
• Cycle to Work Scheme
• Free Parking
• Electric Vehicle Charge Points
• Free Local Bus Transport