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Form of work
Salary At PPRO, our mission is to simplify access to local payment methods and our vision is to enable the sale of goods and services to anyone in the world using their preferred way to pay. We empower partners such as Ant Group, PayPal and Stripe to access new markets, connect with more customers, and accelerate their growth.
Our strength comes from our diverse global team, spread across multiple nationalities and international locations. We're united by a shared passion for building trusted relationships with our customers and creating next-generation products that make payments simpler, faster, and more accessible to everyone.
Everything we do is driven by our PPRO Principles: putting the customer-first, getting things done, acting with trust and integrity, continuous improvement, and teamwork. Join us on our journey to become a global digital payments leader.
The Purpose:
As the Office Coordinator, you will be the first point of contact for the London office. You will get the opportunity to wear multiple hats: you will organise and coordinate office administration and procedures in order to ensure organisational effectiveness, efficiency and safety and you make sure everything in the London office is running smoothly.
You will be key in helping with building culture in the London office as we continue to see more people back in the office: creating a cleaner, more efficient & welcoming office environment, ensuring a smooth onboarding process for all employees and organising & driving office social events across the year.
This is a part-time role that requires working 24 hours per week (This is to be completed 4 days per week, working 6 hours per day Monday- Thursday OR 3 full days Monday, Wednesday & Thursday)
What you'll be doing:
- Responsible for coordinating all aspects of daily office operations, including office space, meeting rooms, tea & coffee facilities, ordering supplies, stationary, maintaining equipment, allocating and keeping audit on lockers, post in/out and couriers
- Liaising with the building management office & maintenance providers
- Coordinate and lead on regular events and activities for the London Office
- Work closely with the EA to CEO/CFO and internal committees to curate a cultural programme of events and activities
- Ensure that the office is a safe place to work at all times, taking day to day responsibility for health & safety compliance and ensuring annual checks are completed, and help maintain a high audit pass rate
- Arranging First Aid and Fire Marshall Training to ensure we have appropriate daily coverage
- Arranging desk risk assessments & ordering correct equipment
- Processing invoices for London Office & managing contracts
- Keeping track & staying within of London Office budget
- Organising induction programmes for new employees and working closely with IT ensuring smooth setup.
- Oversee the administration of office access, ensuring new starters and leavers have correct access
You'll need to have:
- Proven experience as an office manager/coordinator, administrative assistant, or similar role.
- Excellent organisational and time management skills with the ability to prioritise tasks.
- Strong attention to detail and accuracy in all work.
- Excellent communication skills, both written and verbal.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to handle changing priorities and deadlines.
Salary will be paid Pro rata.
What's in it for you? :
Work from abroad - In addition to our 25-day holiday allowance, we also provide a work from abroad policy, enabling employees to work remotely for up to another 30 days per year
Insurance - Because better safe than sorry - we want our employees to benefit from various insurances including a medical insurance (BUPA health care plan), a pension plan through Now Pensions and a travel insurance.
Gym membership - PPRO helps contribute towards the costs of your gym membership, supporting your physical fitness journey while easing the burden on your wallet
Professional and personal development - We provide leadership cafes, on-the-job training, and access to LinkedIn learning to help you gain knowledge beyond your role.
Mental Health Platform - We’ve teamed up with a top well-being platform to provide one-on-one therapy, chat therapy, therapist-led courses, guided meditations, and more.
Our HQ office on Chancery Lane, is a short walk from Holborn, Farringdon and Covent Garden so if you’re a foodie there’s plenty nearby. The office is befitting a tech business and is set up for cross team collaboration. Critically there’s also a sun-terrace, and a well-stocked fridge.
Our Principles:
We get things done: We are courageous; we take ownership, make decisions and get things done.
We act with trust and integrity: We listen first and challenge respectfully. We seek out and leverage diverse perspectives. We welcome and offer honest and open feedback, always assuming positive intent
We put the customer first: We are laser focused on delivering outstanding outcomes for our customers. We put the customer at the heart of what we do.
We make things better: We boldly explore new ideas and have an unwavering commitment to continuous improvement.
We work as a team: We collaborate closely and value team success over individual achievement.
