Office Coordinator - Sporting Agency

In your role as the Office Coordinator, your primary focus will be to maintain the seamless operation of our office on a daily basis. We're seeking an individual with exceptional organisational skills and a penchant for diverse responsibilities, as you'll play a crucial role in handling various administrative tasks, organising events, managing travel arrangements, and facilitating employee onboarding and engagement activities.

Client Details

Our client is a global sports marketing agency with a worldwide network of over 1,200 individuals, the agency strategically and creatively connects brands, rights-holders, media platforms, and fans across diverse sports, including Football, Golf, Esports, Motorsport, Handball, Tennis, American Football, Basketball, Ice Hockey, Rugby, Olympics, Multi-Sport Events, and more.

Description

• Act as the primary liaison with external partners to ensure general facilities/buildings management, health and safety, and to uphold a safe, organised, and productive office environment.
• Professionally manage arrangements for visitors to the office and maintain an organised workspace that meets the needs of all employees.
• Serve as the initial point of contact for office inquiries, handling and directing incoming phone calls from both employees and external visitors.
• Offer administrative support to the UK Management Team and Global Sales Organisations
• Leverage your creativity to champion office social and cultural events, collaborating closely with the social team to bring innovative ideas to fruition.
• Assist the Partnership Marketing team in coordinating client events.
• Facilitate a positive onboarding experience for new hires by coordinating IT equipment and supporting the HR team with various onboarding tasks.
• Coordinate IT support by liaising with external contractors for site visits to maintain systems and equipment.
• Collaborate with the external travel support provider to assist in travel planning.

Profile

• Previous experience in office administration roles or a robust background in general administration.
• High levels of enthusiasm and a dedication to delivering outstanding customer service.
• Knowledgeable about office administrator responsibilities, systems, and procedures.
• Proficient IT skills, specifically in MS Office (with emphasis on MS Excel, MS Outlook, and Teams).
• Familiarity with scheduling systems.
• Exceptional time management abilities, adept at multitasking, and skilled in prioritising work.
• Keen attention to detail and strong problem-solving capabilities.
• Outstanding written and verbal communication skills.
• Effective organisational and planning skills.
• Possesses a creative mindset with the ability to propose and implement improvements.

Job Offer

Focused on Development: Our client is committed to support the growth and progress of their team members. In addition to on-the-job training, they are dedicated to aiding personal and professional advancement, ensuring excellence in your role and career trajectory.

Work-Life Balance: Enjoy annual leave of 25 days, complemented by an extra day during the festive season and special occasions like moving or marriage.

Our client also hosts major UK events during Christmas and Summer, accompanied by various local social activities throughout the year.

Comprehensive Well-being Support: Your overall well-being is a priority, encompassing financial security, health, and family care. Our benefits include life assurance at four times your annual salary, private health insurance, access to an Employee Assistance Program, and enhanced family leave entitlements, providing support during crucial life moments.