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SalaryOFFICE AND FACILITIES ADMINISTRATOR
(Incorporating Health & Safety)
This is an office-based position
Monday to Friday 08.00 – 16.30
£29,500.00
Plus bonus and benefits.
Reception duties to include:
Answer incoming telephone calls directing to correct personnel
Answer buzzer to let visitors into premises – ensuring Health and Safety is followed and provide basic hospitality when required
Receive and distribute all incoming post
Administration duties to include
Administration of the Health, Safety and Environmental policies of the company
Complete online audits for Safe Constructor and ConstructionLine.
Ensure all Insurance documentation and Health and Safety Certificates are in date and distributed as necessary. Ensure that customers who require this information are updated
Respond to Health & Safety documentation enquiries from customers
Email out trade partner updates
Arrange/conduct Annual Health and Safety Audits, Fire Risk Assessments
Keep Health Safety and Environmental Monitor List and facilities schedule up to date
Assist where necessary with posting/emailing company information
Facilities to include
Arrange quarterly, monthly and annual servicing of all facilities
Perform 3 monthly housekeeping checks
Booking of board room and/or training room when necessary and arrange buffets.
Fire Marshal – we will arrange necessary training
Conduct at least one annual fire drill a year
Arrange HSE meetings/preparation of agenda
Conduct fire alarm testing every Tuesday
Requirements
Meticulous attention to detail
Organisational skills
Good communicator
Good command of the English language both written and spoken
Be a team player
Willing to work with all departments
