Office & Hr Administrator

TFAS Enterprises brings together market leading digital marketing capability and independent financial advice. Headquartered in central Leeds, we provide a service to the whole of the United Kingdom helping thousands of consumers who are actively seeking advice.

TFAS Enterprises is comprised of Inzuzo Ltd, TFAS Wealth Ltd and The Financial Advice Service Ltd.

As an Office and HR Administrator, you will play a pivotal role working within an exciting and forward-thinking team comprising of the Group People & Culture Manager and Group Head of HR.

Your responsibilities combine office coordination with human resources to support the efficient functioning of the workplace and maintain a positive workplace culture.

Innovation is at the forefront of our company; we are committed to pushing boundaries and embracing limitless possibilities. We empower our employees to thrive and pride ourselves on our team centric culture.

• 37.5 hours per week Monday to Friday - standard working hours 09:00 - 17:30 (16:00 Friday Finish)

KEY RESPONSIBILITIES

Office Support:

• Greet visitors and provide assistance as needed, ensuring a positive and professional experience.
• Manage incoming calls and emails for the HR department.
• Maintain office supplies inventory and place orders as needed.
• Coordinate meetings and appointments, including scheduling, room setup etc.
• Support office maintenance and facilities management, liaising with service providers.
• Manage office facilities, including organising office layout and ensuring a conducive working environment.
• Assist with ad-hoc projects and tasks as assigned.

HR Support:

• Assist with the recruitment process, including posting job openings, scheduling interviews, and communicating with candidates.
• Coordinate new hire onboarding activities, including preparing paperwork, pre-employment assessments and background checks and facilitating induction sessions.
• Maintain employee records within the Company HR software and ensure data accuracy and confidentiality.
• Support HR initiatives, such as employee engagement, wellness initiatives, and recognition programs.
• Provide HR administrative support in relation to, employee relations, benefits administration, performance management processes, policy updates, process improvements and disciplinary procedures.
• Assist with payroll processing.
• Stay informed about HR policies, procedures, and best practices to ensure compliance and provide accurate information to employees.
• Form part of the Events Team, assisting with organising company social and charity events.
• Provide support to the Group Head of HR and Group People & Culture Manager as required.

EXPERIENCE/QUALIFICATIONS/SKILLS

Qualifications

Desirable
CIPD Level 3

Experience
Essential
Experience in an administrative support role, preferably in an office or HR environment.

Skills

• Strong organisational and multitasking skills, with the ability to prioritise tasks and manage time effectively.
• Excellent communication and interpersonal skills, with a customer service mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and a high level of accuracy in data entry and record-keeping.
• Ability to handle confidential information with discretion and professionalism.
• Proactive problem solver with a positive attitude and willingness to learn.
• Knowledge of HR principles and practices.

Behaviours

Our Company Behaviours are central to our culture and pivotal to our success. We're not just looking for employees; we're looking for individuals who embody our values and want to contribute to our shared mission.

Open – Relate and communicate with others, adapting your style to everyone.
Positive – Being optimistic and encouraging a positive mindset.
Professional – Exhibiting a courteous, conscientious, and business like manner.
Leadership – Drive the company vision and positively influence those around you.
Cooperative – Work together and support each other to learn and grow.
People Focused – Delivering the best service and adding value to our clients

EMPLOYEE BENEFITS

• 25 days annual leave plus Bank Holidays increasing by 1 day each year after 3 years service (maximum of 5 additional days)
• 4pm Finish on a Friday
• Annual performance related Company bonus and salary review
• 5% Employer pension contribution
• Access to our Employee Assistance Programme with Health Assured
• Opportunities for continuous professional development
• Buying and selling annual leave scheme
• Regular social & charity events throughout the year
• Smart/casual dress code
• Weekly fruit & snacks provided
• 1 hour lunch break and 2 x 15 minute breaks

Job Type: Full-time

Salary: £24,000.00-£26,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Discounted or free food
• Employee discount
• Financial planning services
• Health & wellbeing programme
• Referral programme
• Sick pay
• Transport links

Schedule:

• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme
• Performance bonus
• Yearly bonus

Work Location: In person