Office Manager

We are looking for an experienced Office Manager to join our Estate Office in beautiful Aberdeenshire. If you are a natural problem solver, administration pro and have experience running a busy office then we would love to hear from you. If you would like to join our friendly and hardworking team where two days are never the same please apply via the link below to be considered.

Job Role:

• Ensuring the office and estate administration runs smoothly.
• Dealing with calls, emails, correspondence, complaints, and queries
• Communicating and building relationships with customers, tenants, contractors, and external agencies
• Processing bookings and invoices for sales of holiday cottages, fishing, and activities and game working with Accounts Department
• Liaising with holiday cottage supervisor, maintenance team, laundry, and cleaners
• Implementing and maintaining procedures/office administration systems keeping accurate records including the Estate calendar
• Organising meetings and taking meeting notes/actions
• Liaising with IT support staff
• Responsible for Office Health and Safety
• Assisting the Sales and Marketing Coordinator as required
• Reporting directly to the Directors and assisting the Directors as required
• Office assistance in emergencies
• This is an full time, office-based role, Monday to Friday not suitable for working remotely.

Qualifications and Experience:

• Proven experience of working in a supervisory capacity in office environments.
• Excellent written and verbal communication, negotiation, and relationship-building skills
• Proficiency in Microsoft Office Suite and other office software
• Budgeting skills and knowledge of Sage Software (desirable)

Company Benefits

• Competitive salary based on experience
• 29 days annual leave including public holidays
• 6% employer pension contribution
• External Training