Office Manager

Office Manager

Location: Central London, WC2A 1DD
Salary: £30-36k, DOE + Benefits
Contract: Full Time, Permanent

Benefits: Including Pension, Life Insurance, Income Protection, Health Cash Plan, Discounts, Bonus

About us:

APR is a professional services business, whose aim is to delight our clients by providing high-quality actuarial support. Our team of over 75 actuarial staff across the UK and Ireland ranges from students to experienced actuaries, providing tailored solutions to clients through consulting and secondment services. We have an industry-wide reputation for the quality of our staff, investment in training, and providing a value-based service which has allowed us to build long-term trusted relationships with clients.

Office Manager - The Role:

APR is looking for an Office Manager to support the continued growth of our business. This is an exciting and wide-ranging opportunity for a clear-thinking, well-organised administrator keen to make a difference in a thriving, growing and nurturing business.

The successful candidate will lead administration of key support areas of the business and provide day-to-day management of our office facilities.

Key aspects of APR's success are our culture and values - We Excel, We Simplify, We Nurture, We Dare and We Care. We expect the successful applicant to share and exhibit our values, complement our culture and have a passion for delivering high quality.

APR has a strong track record of developing and investing in our staff. The successful candidate will develop a range of skills that will be invaluable for your career development. Where appropriate we may also support you in achieving relevant qualifications.

Key tasks & responsibilities:

This role covers a wide range of different areas, and it is likely that responsibilities will evolve over time according to specific business needs. The aspects below are those anticipated to be initial priorities:

• Management of APR's office sites:
  • Day-to-day liaison with service providers and internal functions.
  • Ensuring condition of offices is maintained to an appropriate standard and repairs are arranged as required.
  • Managing room bookings, orders of equipment and stationery etc.
  • Acting as a point of contact for staff on matters relating to APR offices.
  • Undertaking contract and price negotiations with office suppliers and service providers.
  • Supporting with renewal of leases or arranging new office premises when relevant.
• Professional exams and qualifications:
  • Liaising with staff on purchase of study materials within study policies, arranging purchase and recording details on individuals' study records.
  • Booking exams, liaising with staff over location preferences.
  • Managing annual renewals of professional subscriptions.
• Travel and accommodation for APR staff and partners:
  • Making travel and accommodation bookings in a way that appropriately balances cost effectiveness with convenience for staff.
  • Negotiating group rates and managing business accounts.
  • Providing support to staff where circumstances or requirements change.
• Wider administrative responsibilities, including:
  • Managing company incoming calls and handling incoming / outgoing post.
  • Ad hoc purchases (stationery, office supplies, staff values awards etc).
  • Maintaining accurate / up-to-date staff information.
  • Events administration.
  • Supporting the training & development function in administration of training library.
  • General administrative support to the business and undertaking ad hoc tasks as required.
• Ensuring spending across all areas of responsibility is within agreed budgets and recording transactions on the relevant finance tools.

Office Manager - Skills / Attributes:

There is some flexibility around the skills and experience required. The following gives a flavour of the aspects we see as useful, rather than a list of must-haves :

• Well-organised, with ability to prioritise and manage own workload, including at times working without supervision.
• Self-confident, and able to make decisions on own where appropriate, but also to recognise where input from senior people within the business is required.
• Conscientious, with a positive attitude, flexibility and a willingness to get stuck in there will be a range of tasks required, some more interesting than others.
• A quick learner, with the ability both to follow set procedures and to work from own initiative.
• A good communicator (both written and verbal), with strong people / interpersonal skills.
• Good negotiating skills (eg ability to negotiate rates on accommodation arrangements).
• A background in office management / administration will be useful, but equally important are strong attention to detail and the ability to understand the big picture.
• Good general IT skills, in particular proficient in Word and Excel.

If you feel you have the skills and experience to be considered for this role, click on apply today forwarding an up-to-date copy of your CV for consideration in the first instance.

No agencies please.