Office Manager – Asset Management, London

Office Manager – Asset Management, London

Altana Wealth is currently seeking a highly motivated and dynamic Office Manager to join our successful Team in London.

As a successful asset manager, we are dedicated to delivering exceptional investment solutions to our clients. This role offers a unique opportunity to contribute to our growth and success by providing strong support in functions related to Administration, Operations, Investor Relations and HR.

This is an excellent opportunity for someone who has strong organisational and excellent communications skills and is looking to further progress their career.

Company profile

Altana Wealth is an award-winning Asset Management Company based in London with an affiliate company based in Monaco, backed by partners’ money and with a wide range of product types. The company manages assets on behalf of professional clients and eligible counterparties. Altana Wealth is authorised and regulated by the Financial Conduct Authority in the UK.

Team profile

Our team members are outstanding individuals coming from a diverse range of backgrounds and cultures with a common focus on high performance and distinguished sources of alpha. We are constantly seeking innovative solutions that would set us apart from our competitors by offering transparency and aligning our investors with every strategy. We value our passion, commitment and are rewarded for our performance.

Position Overview

We are looking for an enthusiastic, well-organised and confident team member to join a success-based company culture and with an ambition to grow into the role and build a successful career in a business support function role. The main objective is ensuring the smooth operation of our bustling office environment and fostering a collaborative and creative work environment while being solutions focused.

Job Responsibilities:

• Front Office Management: Serve as the first point of contact, managing the switchboard, and handling telephone inquiries with professionalism and efficiency.
• HR Administration: Keep track of staff attendance and holiday entitlements, ensuring accurate records are maintained.
• Hospitality: Extend a warm welcome to external visitors, ensuring their meetings start off on the right foot.
• Diary Coordination: Take charge of our company calendar, scheduling internal and external meetings seamlessly to optimize productivity.
• Supplier Relationship Management: Liaison with external suppliers and maintenance contractors, oversee various supplier contracts, including telecoms, IT, and printing, while sourcing essential office supplies to keep operations running smoothly.
• Facilities Maintenance: Monitor and coordinate office maintenance tasks, promptly addressing any issues to uphold a comfortable and safe work environment.
• Cleaning Services Oversight: Maintain a pristine office environment through effective management of our external cleaning company.

• Administrative Duties: Handle annual insurance renewals, PAT electrical testing, and other administrative tasks with attention to detail.
• Health and Safety Compliance: Take charge of reviewing and updating fire risk assessments and health and safety policies, ensuring strict adherence across the organization.
• Travel Coordination: Arrange travel, transportation, and accommodation for staff as needed, facilitating smooth business operations.
• Logistics Management: Coordinate postal and courier services, oversee printer operations, and assist with the production of marketing materials.
• Onboarding Support: Conduct new joiner inductions, helping new team members acclimate to our company culture and processes.
• Emergency Response: Serve as a designated Fire Warden and First Aid officer, ensuring the safety and well-being of our staff in case of emergencies.
• Customer Service: Handle daily correspondence, address complaints, and respond to queries in a timely and professional manner.
• Document Management: Maintain organized hard copy and electronic filing systems across various departments, including Compliance, Legal, HR, Facilities, and Investor Relations.
• Event Coordination: Plan and organize company events to foster team spirit and enhance employee engagement.
• Financial Recordkeeping: Record and track office expenditure, ensuring budgetary compliance and cost-effectiveness. Payment of petty cash expenses, reconciliation of company credit cards and data capture into the accounting system

Skills and experience:

• Previous Office Management experience is preferred
• Proficient in using Microsoft Office Suite
• Strong presentation skills with the ability to convey complex ideas in a clear and concise manner
• Highly flexible and able to adapt in an ever-changing environment
• Excellent time management and team management skills
• Proven track record of building and cultivating new client relationships
• Collaborative, creative, solutions focused
• Ability to work unsupervised
• Exposure to CRM systems and other sales-related software

Key contribution areas critical to success include:

• Exhibit the highest level of personal and professional integrity

• Thirst for knowledge and strong motivation

• Open, flexible, and curious mindset that embraces change

• Ability to work in a fast-paced environment and think clearly under pressure

• Desire to continue developing skills and undertaking a variety of responsibilities and challenges

At our firm, we foster a collaborative and growth-oriented environment that rewards dedication, performance, and initiative. Joining our team means gaining access to extensive resources, mentorship opportunities, and a clear career path within the business development and sales function.

If you are ready to take the next step in your career, contribute to our success, and grow alongside a leading Asset Management firm, we invite you to submit your resume and a cover letter outlining your interest in this position to recruiting@altanawealth.com. We look forward to reviewing your application.

Altana Wealth is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Note: This position overview is intended to provide a general overview of the responsibilities and requirements of the role. It is not exhaustive and may be subject to change based on the needs of the business. This role is open to applicants seeking full-time or part-time role.