Office Manager / Business Administrator

Job Title: Office Manager/Business Administrator

Location: Banbury

Position Type: Full-time

About Us: My Client runs a dynamic and growing company dedicated to providing excellence in the architectural sphere. We are seeking an experienced and organized Office Manager/Business Administrator to join our team and play a crucial role in overseeing the administrative and financial functions of our organization.

Responsibilities: As the Office Manager/Business Administrator, you will be responsible for:

• Management of Admin & Finance Function: Oversee and manage the daily operations of the admin and finance function, ensuring efficiency and compliance with company policies.

• Supervision of Administrative Staff: Directly manage and provide oversight administrative staff

• Financial Management: Process, check, and approve all purchase ledger invoices, in addition to managing all orders for the business.

• Recruitment Facilitation: Handle all aspects of recruitment, from the interview process and training to progression and managing leavers.

• Employee Welfare: Actively participate in all employee welfare matters, supporting a workforce of 90+ employees.

• HR Matters: Deal with HR matters, including sickness, absence, return to work, and grievances.

• Process Improvement: Oversee the introduction of new processes and systems, including a new payroll/HR system and time & attendance system.

• Departmental Collaboration: Participate in daily heads of department meetings to ensure effective communication and collaboration.

• Training Management: Oversee the management of training for all staff, ensuring ongoing professional development.

• Financial Reporting: Produce, complete, and check reports for directors, including billing, purchase ledger, and payroll.

• Resident Funds Management: Responsible for maintaining and reconciling all resident funds and petty cash.

• Admission Paperwork: Produce, complete, and check all new resident admission paperwork, including contracts, terms & conditions, deposit payments, and direct debits.

• Holiday Management: Manage all holiday requests and reconciliation for employees.

• Payroll Administration: Handle all aspects of payroll for employees, including daily timesheet entry, logging sickness, processing annual leave, dealing with timesheet or payroll queries, starters, leavers, and other associated payroll tasks.

Qualifications:

• Proven experience in office management and administration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of HR practices and payroll administration.
• Proficient in relevant software applications.