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Salary- Office Manager / EA needed for a marketing agency in Central London
- Temp to perm role in a fun and supportive business
About Our Client
This marketing agency in London specialises in the retail sector, they work with some exciting brands and have just moved into a newly renovated office in London due to growth. As the Office Manager / EA, you will be integral in setting the culture and ensuring the office runs smoothly.
Job Description
As the Office Manager / EA in London, you will be responsible for:* Diary management
- Prepare meeting rooms before external meetings - refreshments, snacks, gifting are in the room.
- Meeting & greeting external visitors.
- Arrange staff events i.e., Summer & Xmas Party
- Travel research and booking, including flights, accommodation, and taxis.
- Experience in office moves and managing everything including fit outs.
- Ordering office supplies - stationary, water, food etc.
- Arranging couriers
- Post purchase & sales invoices on the finance system
- Oversee the cleaning contract and ensure office cleaning is upheld to a good standard.
- Manage new starter inductions and onboarding.
- Order printer toner/paper - log calls for faults
- Booking, coordinating, and preparing agendas, notes, & minutes for meetings
- Be a super user for the business CRM/Finance system Access.
- Write user guides for any office processes.
- Manage Teams channels.
- Manage & maintain SharePoint migration from Dropbox.
- Manage and oversee filing structure.
- Manage team holiday calendar.
- Completing finance forms for suppliers
- Timely submission and tracking of monthly business expenses for the team.
- IT equipment fault reporting
- Maintaining an IT equipment log - laptops
- Provide support in on boarding new starters to facilitate a smooth transition.
- Answer all office calls and transfer to the relevant contact.
- Maintain a key log.
- Oversee First Aid & Fire Warden Training
- High level of confidentiality
- Good time keeping
- "Can do" and positive attitude.
- Polite, co-operative and upbeat with all colleagues
- Effective communicator and good interpersonal skills
- Commitment to deliver and ability to use initiative.
- Good relationship building skills, both internal and external
- Takes ownership for the impact of their work.
- Prioritises workload effectively
- Accuracy and Attention to detail
- Excellent telephone manner
- High degree of business acumen
- Stress resistant whilst under pressure
- Ability to multi-task and meet several deadlines.
- Professionalism and awareness of office surroundings
- Organised, methodical and accurate.
- Awareness of quality and risk and task management
- Demonstrates flexibility and adaptability.
- Strong team ethic; offer to support where necessary.
- Enthusiastic and interested in the role and firm.
The Successful Applicant
To be successful in applying for this Office Manager / EA position, you should have:
- Ability to work under pressure, use initiative and go the extra mile when required
Intermediate/advance Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)- Proof reading experience
- Enthusiastic team player self-motivated and a desire to drive improvements in a fast-paced and entrepreneurial business
- Demonstrates good problem-solving skills
- Demonstrated ability to contribute to the team objectives and business goals.
- Demonstrated commitment to excellent customer service and a "can do" attitude in a busy office and service environment.
- Strong communication and interpersonal skills
What's on Offer
You will be rewarded with an hourly rate equivalent to 35k-40k and the opportunity to go permanent.
Contact
Chris Arnold
Quote job ref
JN-112023-6239955
Phone number
+44 207 269 2250
