Office Manager For Architecture Firm

Office Manager for Architects Firm 
This role will be working closely with the senior members of the team, you will lead the key functions of the studio, driving everything from the recruitment process to staff reviews and ensuring the health and wellbeing of the team. Finally, you will drive the operations, systems, policies, and procedures in the business to ensure we are efficient, effective and compliant with the necessary regulations. 
This is a full-time role, based 5 days in the West London studio. Studio hours are 9am-6pm
Essential skill set: Office management, administration, HR and recruitment, ISO Management.
Key responsibilities:
General Office:
• Maintaining and updating Office Policies
• Ensuring the studio operation and administration procedures are efficient and effective. 
• Managing all IT, software and telecoms across the business and working closely with the external IT consultant.
• Managing Office budget and expenditure with the finance Manager.
• Managing all elements of the studio maintenance, including the utilities, cleaning, insurance, and security.
• Maintain and manage the health and safety aspects of the studio.
• Managing and develop the quality management procedures in line with requirements of ISO; updating template documents; organise internal and external audits.
Administration:
• Reception cover, good telephone manner and excellent communication skills.
• Managing the office diary and any travel bookings with our external travel consultant.
• Managing and distributing incoming communication.
• Delegating admin responsibilities for outstanding tasks and following up.
• Chairing Associate meetings and recording minutes & follow ups.
Human Resources:
• Assisting senior management with studio recruitment.
• Staff contracts, dealing with issues involving confidentiality with professionalism and integrity.
• Coordinating staff administration 
• Coordinating staff reviews and appraisal processes.
• Ensuring timesheet management within the studio.
• Managing staff onboarding & offboarding.
• Good understanding of employment law and HR practice
• Manage team social events and knowledge-sharing forums.
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