Office Manager / Pa

Office Manager- PATemporary Position- ongoing £15ph IxworthAs an Office Manager, you will be responsible for ensuring the smooth operation of our office environment. You will play a crucial role in organizing and coordinating administrative duties and office procedures, in order to guarantee organizational effectiveness, efficiency, and safety.A DBS will be required, this can be arranged prior to starting the position if required. Key Responsibilities:Administrative Management:

• Oversee and manage administrative staff, ensuring their duties are performed effectively and efficiently.
• Develop and implement office policies and procedures to ensure operational excellence.
• Coordinate and oversee office activities and operations to secure efficiency and compliance with company policies.
• Manage office budget, expenses, and resources effectively.

Facilities Management:

• Oversee the maintenance, repair, and cleanliness of the office space and equipment.
• Coordinate with vendors and contractors for office repairs, renovations, and services.
• Maintain office supplies inventory and order as necessary to ensure adequate stock levels.

Communication and Coordination:

• Serve as the primary point of contact for internal and external communications.
• Coordinate meetings, appointments, and travel arrangements for staff and executives.
• Ensure effective communication flow within the office and between departments.

Human Resources Support:

• Assist with recruitment processes, including posting job openings, scheduling interviews, and onboarding new employees.
• Maintain employee records and ensure compliance with HR policies and regulations.
• Coordinate employee events, trainings, and activities to foster a positive work environment.

Financial Management:

• Manage office expenses, including invoices, billing, and petty cash.
• Assist in financial reporting and budget planning as needed.
• Work closely with the finance department to ensure accuracy and transparency in financial matters.

Qualifications:

• Proven experience as an Office Manager or similar administrative role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite and office management software.
• Knowledge of basic accounting principles and budget management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong leadership and problem-solving skills.
• Attention to detail and a proactive approach to addressing issues.

Working Conditions:

• This position operates in a professional office environment.
• Regular hours of work are expected, with occasional flexibility required for special projects or events.
• May require occasional lifting of office supplies or equipment.