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Form of work
SalaryTemporary Position- ongoing
£15ph
Ixworth
As an Office Manager, you will be responsible for ensuring the smooth operation of our office environment. You will play a crucial role in organizing and coordinating administrative duties and office procedures, in order to guarantee organizational effectiveness, efficiency, and safety.
A DBS will be required, this can be arranged prior to starting the position if required.
Key Responsibilities:
Administrative Management:
- Oversee and manage administrative staff, ensuring their duties are performed effectively and efficiently.
- Develop and implement office policies and procedures to ensure operational excellence.
- Coordinate and oversee office activities and operations to secure efficiency and compliance with company policies.
- Manage office budget, expenses, and resources effectively.
- Oversee the maintenance, repair, and cleanliness of the office space and equipment.
- Coordinate with vendors and contractors for office repairs, renovations, and services.
- Maintain office supplies inventory and order as necessary to ensure adequate stock levels.
- Serve as the primary point of contact for internal and external communications.
- Coordinate meetings, appointments, and travel arrangements for staff and executives.
- Ensure effective communication flow within the office and between departments.
- Assist with recruitment processes, including posting job openings, scheduling interviews, and onboarding new employees.
- Maintain employee records and ensure compliance with HR policies and regulations.
- Coordinate employee events, trainings, and activities to foster a positive work environment.
- Manage office expenses, including invoices, billing, and petty cash.
- Assist in financial reporting and budget planning as needed.
- Work closely with the finance department to ensure accuracy and transparency in financial matters.
Qualifications:
- Proven experience as an office manager or similar administrative role.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite and office management software.
- Knowledge of basic accounting principles and budget management.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong leadership and problem-solving skills.
- Attention to detail and a proactive approach to addressing issues.
Working Conditions:
- This position operates in a professional office environment.
- Regular hours of work are expected, with occasional flexibility required for special projects or events.
- May require occasional lifting of office supplies or equipment.
