Office Manager / Pa

Job Description

Our client based on the outskirts of Bicester have been in business for over 20 years and pride themselves on the exceptional standards of service they provide to their clients. They are now looking for an experienced and flexible Office Manager / PA to join their team, reporting directly to the Deputy CEO. This role will be extremely varied but the main purpose will be to provide administrative support to the Deputy CEO with management of certain key functions for the business.
  
Please note this role is based on-site 5 days a week and due to location candidates will require transport.
  
Main Responsibilities:

• Provide diary management support to the Deputy CEO
• Support the construction process for new clients
• Provide administrative support to all online sales
• Book venues, meetings and events
• Provide administrative support to all board meetings including preparation and management of monthly board packs.
• Take meeting minutes as required
• Assist the Deputy CEO with private engagements, personal shopping and medical appointments
• Complete general research tasks both in industry and non-industry related tasks.
• Organise travel support for all senior and relief managers.
• Supporting the planning team with all administrative tasks to do with planning applications, legal challenges etc.
• Support directors with the compiling of monthly expense claims.
• Assist with the management of website content
• Assist with any change to marketing material – managing the sign-off process
• Work closely with the Senior team to ensure that content is appropriate
• Assist with the management of the Company fleet including Insurance, Servicing, Fuel card allocation, Tolls and charges
• Ensure that the office has supplies for catering, cleaning etc
• Manage any requirements for building maintenance
• Manage off-site archiving process

Key Skills:

• Suitable candidates must have previous PA experience.
• A high level of Word, Excel and systems experience is essential
• Good communication skills
• Initiative and the ability to prioritise/manage own workload
• Adaptability
• Integrity, sensitivity, professionalism, confidentiality and commitment

Additional Information:

• Please note this is a full-time permanent role working Monday to Friday 9 am – 5 pm, fully on-site. Due to the location of the office own transport is essential.
• 25 days holiday per year plus Bank Holidays
• Company Pension

If you would like to apply for this opportunity, please submit an up-to-date CV including details about your current or most recent salary and your availability/notice period to Matthew Hartwell on matthew.hartwell@plusonejobs.co.uk or call 01295 983578 for a confidential conversation