Office Manager - Part Time - 3 Days Per Week

Position: Office Manager

Join our clients dynamic team as the Office Manager, where you'll play a pivotal role in ensuring the seamless operation of the office. Your responsibilities will encompass overseeing administrative functions, managing office facilities, and providing crucial support to the team.

Key Responsibilities:

• Phone Management: Answering calls and taking messages promptly.
• Mail and Deliveries: Signing for deliveries, opening and scanning post, and distributing it accordingly.
• Guest Services: Welcoming and assisting guests, offering refreshments, and ensuring a positive experience.
• Supplies Management: Ordering office stationary and kitchen supplies to maintain a well-stocked and organised work space.
• Meeting Coordination: Preparing and booking board rooms for meetings.
• Equipment Oversight: Managing company equipment inventory, issuing and maintaining items like IT equipment and company mobile phones.
• Procedural Maintenance: Assisting in establishing and maintaining office procedures, including fire drills, first aid, and health & safety protocols.
• Security Access: Managing security access to the office and maintaining accurate records for new joiners and leavers.
• Communication Hub: Keeping staff updated on new policies and company notices.
• Event Planning: Arranging office events and providing support for miscellaneous ordering as required.
• Management Assistance: Supporting the senior management team as needed.
• On boarding Support: Assisting with staff on boarding and orientation, including scanning documents or conducting office tours.
• Training and Seminars: Attending and arranging office seminars and training sessions.
• Facility Maintenance: Keeping kitchen and break areas tidy, ensuring organised and professional office spaces.

Person Specification:

• Proactive and positive with a can-do attitude, thriving in a fast-paced environment.
• In-depth knowledge of the office environment, acting as the go-to person for all staff.
• Excellent communication and interpersonal skills.
• Strong attention to detail and effective problem-solving abilities.
• Proficiency in all Office programs, with the ability to train and enhance skills within the company.
• Previous experience as an Office Manager or in a similar administrative role is essential.

Benefits:

• Social events - summer bbqs, xmas party etc
• 22 days holiday
• Courses for skill development
• Free parking
• Private healthcare
• Life insurance

The next steps…

Call Olivia today at Office Angels, South Coast to discuss your application

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.