Office Manager & Sample Co-Ordinator

Exciting opportunity for a full time Office Manager/Samples Co-ordinator, based in Evesham, with earnings between £25k and £30k per annum. Working hours will be 8am - 5pm Monday to Friday.

My client is looking for someone to join their ever-growing team in Evesham. You will need to be an effective team player, with strong organisational skills and an ability to multitask in a fast-moving environment.

You will be expected to undertake a variety of duties to ensure the smooth running of the office as well as taking charge of co-ordinating incoming and outgoing frozen samples .

You will need a can-do attitude and be willing to muck in with any job if required, which will include some housekeeping tasks to ensure the office building is maintained to a high standard.

Main duties will include, but are not limited to:

Office admin tasks:

• Responsible for all aspects of office administration activities whilst being reactive to the needs of the business.
• Warmly greet visitors to the office; answer phone calls in a polite professional manner, passing on clear messages where appropriate.
• Manage correspondence by responding to emails and handling incoming and outgoing post.
• Maintain effective systems ensuring that all manual and on-line filing records and systems are kept up to date.
• Accountable for some invoicing administration.
• Assisting the logistics team to ensure that any stock shipped from abroad is accurately delivered and booked into the correct storage locations.
• Investigate and set up any new facility requirement such as stationary, cleaners and maintenance (in line with site manager).

Support the Sales & R&D teams with innovation days & customer meetings:

• Meet & greet customers.
• Organise refreshments.
• Prepare meeting rooms and presentation areas.
• Printing of meeting materials as required.
• Organising internal lunches, booking of restaurants, hotels, taxis etc.

Sample co-ordination:

• Work with supply chain to order sample stock from warehouses.
• organise couriers or liaise with transport to collect & deliver samples.
• Coordinate raw materials & packaging to ensure samples can be produced either on site or at one of our Dutch/Spanish sites.
• Manage sample requests from R&D and Sales teams.
• Manage incoming samples and ensure all stock logged.
• Sort and despatch frozen samples
• Maintain sample trackers.
• Communicate clearly the status of samples with all relevant individuals.

Skills/Experience

• Excellent attention to detail
• Good IT skills especially Word and Excel
• Previous office administrative experience
• Strong communication skills and the willingness to support others.
• Excellent written and spoken English
• Professional and confident telephone manner
• Have transport and be able to commute to the office daily.

Personal Attributes

• Ability to pick up new concepts quickly.
• Self-starter who can use own initiative.
• Reliable, hardworking and a problem solver
• You will be a team player and be happy to support other employees.
• Readiness to jump into ad hoc tasks as well as managing own workload.
• Ability to multitask and work under pressure.
• To take responsibility for you own workload and prioritise to meet deadlines.

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