Office Receptionist / Administrator

Job Title: Office Receptionist/Administrator

Location: Birkenhead, United Kingdom

Salary: 21,000.00 - 23,500.00 Per Annum

Hours: 09:00am - 17:00pm, Monday to Friday

About us:

Total Staff are currently recruiting on behlaf of a well known contruction company based in the heart of Birkenhead, who pride themselves on delivering high-quaility contruction projects with a commitment to excellence and integrity. Based in the vibrant community of Birkenhead, We are seeking a dedicated Office Receptionist/administrator to joing their team. This is an exciting opportuinity for someone who thrives in a fast-paced enviroment and is passionate about contributing to the success of a dynamic contruction company.

Key Responsibilities:

• Greeting and assisting visitors in a professional and courteous manner
• Answering phone calls, directing inquiries and taking messages
• Managing incoming and outgoing mail and deliveries
• Maintaining office supplies and equipment inventory
• Assisting with scheduling appointment and meetings
• Organizing and maintaining filing systems
• Coordinating travel arrangements for staff when necessary
• Liaising with contruction site teams to ensure administrative needs are met
• Arranging MOTs for company vehicles and ensuring compliance with regulations
• Assisting with the procurement and renewal of certifcations for workers
• providing administrative support to project managers and other team members as required
• Contributing to the overall efficiency and effectiveness of the office operations

Requirements:

• Proven experience in a receptionist or administrative role, preferably in a contrcution or related industry
• Excellent Communication and interpersonal skills
• strong organizational and time management abilities
• Proficiency in Microsoft Office Suite(Word, Excel, Outlook)
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy in all work
• A proactive and flexible approach to work, with the ability to adapt to changing priorites.
• Knowledge of construction industry procedures and regulations (preferred but not essential)
• A positive attitude and willingness to contribuate to a collaborative team enviroment.

Role Overview:

As the Office Receptionist/Administrator, you will be the first point of contact for their company, responsible for providing exceptional administrative support while managing the reception area. In addition to typical reception duties, this role offers the opportunity to be involved in various aspects of our buisness operations, including arranging MOT's for company vehicles, coordinating certifcations for out workers, and assisting with construction site administrative tasks.

• Greeting and assisting visitors in a profressional and courteous manner
• Answering phone calls, directing inquiries, and taking messages
• Managing incoming and outgoing mail and deliveries
• maintaining office supplies and equipment inventory
• Assisting with scheduling appointments and meetings
• organsizing and maintaining filing systems
• Coordinating travel arrangements for staff when necessary
• Liaising with contruction site teams to ensure administrative needs are met
• Arranging MOT's for company vehicles and ensuring complicance with regulations
• Assisting with procurement and renewal of certifications for workers
• Providing administrative support to project managers and other team members as required
• Contributing to overall efficiency and effectiveness of office operations

Benifits:

• Casual Dress
• Company Events
• Company Pension
• Free Parking
• On-site parking
• Transport links