Office Services Assistant

Office Assistant

Central London

£28,000 to £30,000

On Site Monday - Friday (8.30 - 4.30)

The opportunity for a Office Assistant has arisen in one of London's top Accountancy Firm. As Office Assistant you will ensure the smooth running of the Office services within the Firm, (which includes Facilities and Reception/Switchboard).

Key Responsibilities as Office Assistant:

Facilities

• Daily replenishment of kitchens, snack area and print areas. To be completed first thing in the morning.
• Daily housekeeping checks, rectifying issues where possible and/or escalating to the Facilities Manager
• Daily/weekly inspections for general tidiness and cleanliness
• Monitoring and maintaining stationery and office stock levels
• Sorting, processing (including scanning), distributing all incoming post/DX
• Collecting and processing of all internal and out outgoing post/DX
• Clerical duties - binding documents and document filing

Other duties as Office Assistant will include:

• In conjunction with the Facilities Manager attending and resolving staff helpdesk requests.
• Placing call outs and escorting/working with contractors for office repair & refurbishment items.
• Periodic assistance in the carrying out of Health & Safety checks and Workstation Assessments.
• Maintaining security passes & fobs for access control & intruder alarm systems& creating reports, when necessary.
• Assistance in office moves and furniture moves. Covering Facilities Manager role for holiday or sickness periods

Reception/Switchboard

• Re-configuring of the meeting rooms, which will entail moving furniture such as tables, chairs and partitions
• Receiving visitors, making them welcome and comfortable, offering refreshment (and making these on occasion), informing hosts of their arrival and giving reminders to hosts, as necessary
• Co-ordinating the room layout and provision of all necessary crockery and cutlery etc
• Maintaining the appearance of the meeting rooms, especially after meetings and ensuring crockery and cutlery is washed and made ready for future use.
• Accepting and managing bookings for meeting rooms, maintaining the electronic and paper booking system
• Distribution of all Reception deliveries to the floors
• Occasional purchase of sandwiches/fruit for lunches in the meeting rooms
• In time - Answering and placing all incoming calls to an announcement level and within an agreed timescale.

As Office Assistant you must have at least 1 years' experience in Facilities. To be considered be submit your CV today!

May & Stephens Ltd is acting as an Employment Agency in relation to this vacancy.