Office Services Coordinator

Knights has always done things differently; in 2012, we moved from the traditional partnership model to a corporate structure, creating a clear separation between management/ownership and fee earners.

The success of our model was reflected in very attractive growth over the following 6 years and following our listing on the AIM market in June 2018, we have reported year on year growth in both turnover and profits.

With over 1500 colleagues across 25 locations and our strong organic growth, combined with several high-quality acquisitions, we are now a more diversified business with strengthened positions in our key target markets. We have the resources in place to deliver our organic and acquisitive growth strategy as we scale up to be the leading legal and professional services business outside London.

Our business model and culture remain a clear differentiator from many legal services businesses enabling us to recruit individuals who wish to work in a modern professional services business.

The business is renowned for its progressive and collaborative culture, which stands it apart from many of its competitors. It is recognised for its innovative ways of working, and high-quality working environment.

We are now looking to recruit an Office Services Coordinator to join our Sheffield office which is a key cog in our wider Office Services team. The responsibilities and skill set we are looking for are outlined below.

The Role

The role of Office Services Coordinator is primarily to provide administrative and organisational support to the central Office Services Management team. The Office Services team is responsible for all of the day to day activities within all of the Knights locations nationally. The team ensures that all of the procurement from stationery to catering events held on the premises as well as designing and overseeing office refits.

Formally reporting into our Office Services Director, you will also provide support to the all four Office Services Managers (Procurement Manager, Projects Manager, Group Office Services Manager & Hospitality Manager). This exciting opportunity will be working alongside another Office Services Coordinator sharing the workload and covering leave across the roles to ensure a consistency and continuity of support.

The ideal candidate will have excellent computer and communications skills, be proactive, flexible and most of all be able to deliver a high-quality administrative support at all times in this high end corporate environment. Candidates must also have strong organisation skills and demonstrate a keen level of proactivity with a range of ad hoc office administration tasks.

A key element of this job role is to forge relationships with colleagues, stakeholders, and suppliers, whilst being mindful of everyday operations needed to be supportive of a growing business. This role will require the candidate to operate within financial budgets and to tight timeframes when facilitating a variety of requests so prioritisation is key.

Some responsibilities of the Office Services Coordinator are set out below, although the team is growing and evolving with the continually developing demands of the business and is therefore likely to require continued adaptation:

Tasks

Day to day proactive management of the Office Services central mailboxes into which are received all requests from all offices for:

• Couriers
• Catering
• Stationery
• Social events held on the premises
• Replacement infrastructure such as kitchenware and furniture
• Structured and coordinated business-wide events
• Collation of receipts, auditing and scheduling

If you would like to understand more about our career-supporting culture then please get in touch with our Recruitment Advisor, Michael Appleby, on 07805 819860 or by email [email protected]