SYP - FOI & Data Returns Officer

Role:                 FOI & Data Returns Officer

Department:     Performance & Governance

Location:          Carbrook, Sheffield

Salary:              £26,487 - £29,085 (pro rata)

Hours:               35       

Contract Type: Temporary for 18 months

We have an exciting opportunity for a FOI & Data Returns Officer to work within the Performance Management Unit on a temporary basis for 18 months. The Performance Management Unit are responsible for all statutory and corporate performance management and policy issues

As a FOI & Data Returns Officer you will ensure the timely completion of statutory returns and requests for information under the Freedom of Information Act.

Key responsibilities are

• Coordinating provision of crime data for all external requests including Freedom of Information Requests (FOI) and Home Office Annual Data Requirements (ADRs).
• Running and auditing crime data for FOI requests.
• Analysing data to ensure requirements under FOI legislation are satisfied.
• Quality assuring Data Returns from report design unit officers.
• Quality assuring data accuracy in crime performance reports.
• Liaising with internal and external stakeholders where data provision includes sensitive or potentially damaging information.
• Auditing and correcting automated returns to the Home Office Data hub including developing data queries to ensure future accuracy.
• Coordinating and quality assuring the provision of Annual Data returns to the Home Office.
• Supporting HMICFRS Inspections by providing crime data as requested and quality assuring other data provided.
• Providing guidance support and mentoring to new and existing staff in use of discoverer including checking accuracy and providing feedback.
• Development of new and modified data queries to provide quick and accurate data to support performance and governance.
• Responsible for building capacity in BI to replace excel based data queries.
• Providing Strategic Compliance Unit with crime and data analysis as needed.
• Providing accurate crime data as requested for performance review officers.
• Presenting of accurate crime reports for all stakeholders

Skills and experience:

• Experience of analysis and presentation of statistical data.
• Experience of working in a small team environment to short deadlines under pressure.
• Experience of using Microsoft Excel, including the creation and use of spreadsheets.
• Ability to use Microsoft Word.
• Knowledge and experience of working with sensitive and/or complex datasets.

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview

For more detailed information relating to the role, skills and experience for this role, please refer to the attached role profile.

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance
• A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
• Flexible working arrangements including flexi-time and hybrid working
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
• Employee Assistant Programme (accessible 24/7) offering confidential support and advice
• Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
• Committed to embedding sustainability: Force sustainability strategy - SYP (southyorkshire.police.uk)
• Membership to the Sports and Social Club
• Access to a wide range of staff support groups and networks

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details:

For further information about the role, please contact: Keeley Moore on keeley.moore@southyorkshire.police.uk

Closing Date: 27th May 2024

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

Please click ‘Apply’

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Internal Candidates:

This vacancy is temporary therefore, you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Talent Acquisition Team before applying. 

Please ensure that you and your current line manager complete the attached consent form.  Please email the completed form to the hiring line manager, with the role title and the closing date stated in the subject of your email.

Without support, your application will not be considered any further.