Onboarding Administrator

We are Hestia. We make a difference. At Hestia, we live by our values and are committed to a more equitable, diverse, and inclusive organisation that provides a variety of services such as Domestic Abuse, Modern Slavery, Mental Health & Complex Needs and Criminal Justice. We are committed to empower people to rebuild their lives and regain independence. The service you will work in….Working within the Human Resources Team is to provide efficient onboarding for a seamless transition from job offer onwards, ensuring that both candidates and the business receive a professional service.A day in this role looks like….As a Onboarding Administrator at Hestia, you will play a crucial role in our Central Service. Your contributions will directly influence the lives of our service users, guiding them towards a path of empowerment and independence.A day will never look the same and some of the things you can expect to do/be responsible for are:Support the recruitment and onboarding team with arranging pre-employment meetings, reference checks, DBS, right to work documents and starter pac
k after conditional offers made.Prepare employment contracts and track whether key onboarding documents are signed and returned.Communicate with candidates throughout the onboarding process to provide accurate updates on screening and information around a potential start date.Provide regular updates to the team and keep line managers informed of progress.Ensure compliance against agreed time limits and processes with regards to onboarding to support payroll cut off dates.Ensure all new starters added to HRIS system and complete onboarding documents.Support Managers with the administrational candidates onboarding process.Respond to queries from candidates and managers ensuring that the Onboarding shared mailbox is managed effectively.Process onboarding in Blue Octopus & eArcu within agreed timeframes.To create/produce regular reports for monitoring and management purposes from these systems as well as various monthly reports.Issue ID cards to the employees.Why Hestia?Joining Hestia means more than just a job; it's an opportunity to be part of something bigger. We offer a supportive, inclusive and resolution driven work environment where your contributions are recognised and valued. As a member of our team, you will have the chance to grow both personally and professionally while making a lasting impact on the lives of those we serve.We are looking for candidates who bring a combination of passi
on, expertise, and dedication to the table. To excel in this role, you should possess:Experience of compliance and onboarding gained within a similar sector.Experience of developing and maintaining relationships internally and externally.Excellent communication skills both written and spoken.Strong IT skills including experience and ability to work in Excel & Word.ATS & HRIS experience desired.Strong customer services and administrative skillsBe able to work under pressure and deliver a high-volume workload.Demonstrate a flexible and positive approach to work.Attention to details is a must.Our commitment to Equality, Diversity, and InclusionOur services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.We are a disability confident employer…Hestia is a disability confident employer, committed to the employment and career development of individual with disabilities. As part of this commitment, we operate a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We will also a
ccommodate reasonable adjustment during the selection and interview process and throughout your employment with us.