Operations Administrator

Operations Administrator

Join the vibrant community at St Chris, an esteemed independent day and boarding school in Letchworth Garden City. Founded in 1915, St Chris is dedicated to fostering a culture of continuous development, inspiring individual growth, and encouraging students to develop into capable, imaginative, responsible people with a zest for life.

Salary: Professional Services Scale Point 23 to 27: £27,681 - £31,461 dependent on skills and experience.

Reporting to: Operations Manager

Hours: Full Time 40 hours per week, 52 Weeks of the year.

Role Purpose

The Operations Administrator’s main role is the provision of effective day to day operational services within the School. The post holder understands, supports and contributes to the development of all administrative aspects of the School’s business model, operating model and activities

Key responsibilities:

• Managing and updating company databases;
• Support a culture of continuous improvement across the school’s operations, working to improve efficiency and effectiveness in all aspects of the school’s support services;
• Maintaining financial, employee, and client records;
• Scheduling meetings for the COO and the Operations Manager – diary management;
• Providing administrative support to other departments or projects as needed.
• Assist with the following up of servicing and improvement works against the Maintenance and Operations Plan. Planning of the schedules of works and liaising with the maintenance Team Leaders and Operations Manager;
• Ensure that once statutory servicing is carried out that the results and remedial actions are stored electronically;
• Maintenance of the lettings calendar for managers of support staff teams and the Internal booking system of all external lettings for teaching staff;
• Preparing the contracts for letting property to third parties and outside organisations.

Qualifications and Experience:

• Knowledge of current legislation impacting upon the delivery of services (i.e. equal opportunities, data protection, health and safety, safeguarding etc);
• Very strong system and process skills;
• Knowledge of database systems
• Extensive experience and use of IT to manage databases, utilise excel for production of reports;
• Able to communicate effectively with a wide range of people (face to face, telephone, written);
• Evidence of excellent personal organisation and time management skills.

Benefits of working at St Chris:

- Generous pension scheme with employer contribution.

- Life insurance, free health benefits, and school lunch during term time.

- Access to the school swimming pool and gym.

- Fee remission scheme and continuous professional development opportunities.

How to Apply:

Submit your completed application form and a covering letter to the People team at hr@stchris.co.uk by 5.00pm on 15 April 2024. Early applications are encouraged, as the vacancy may close sooner with a sufficient number of suitable applications.

St Chris is an equal opportunity employer committed to safeguarding and promoting the welfare of children. Child protection screening, including DBS checks, will be conducted for successful applicants. We welcome candidates from diverse backgrounds and encourage applications from all qualified individuals.

Job Types: Full-time, Permanent

Salary: £27,681.00-£31,461.00 per year

Benefits:

• Casual dress
• Company pension
• Discounted or free food
• Free flu jabs
• Free parking
• Health & wellbeing programme
• On-site gym
• On-site parking

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person