Operations Administrator

We are seeking a well-organised and self-motivated team player to work within our Operations team in a part time capacity. This is an exciting opportunity for a talented individual to contribute towards creating long-lasting change for animals raised for food.

The position:

The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.

You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.

We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register here.

A recording of the webinar will be available here within 48 hours after the end of the event.

If you are unable to attend you can email your questions to hiring@thehumaneleague.org.uk and we can send you a link to the recording after the event.

Salary:

• Starting Salary of £24,094 (£32,125 FTE) or £26,504 (£35,338 FTE) for Inner London Weighting.
• For more information about the Operations Administrator salary please click here

Hours:

This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.

From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.

During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.

Who you are:

You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.

You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.

You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.

Primary Duties:

Administrative (30%)

• Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance

• Organising purchasing of products, equipment and subscriptions as the team requires

• Managing the subscription renewal calendars, ensuring timely review for renewals

• Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports

• Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team

• Keeping track of hardware and fixed assets

• Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats

Team meeting and support (35%)

• Manage System user-guides, How To guides & Best Practice guides

• Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible

• Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)

• Booking meetings and coordinating travel requirements for national and international travel

• Assisting with the daily management of operational activities

• Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars

Executive Assistant support (35%)

• Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses

In addition:

• Attend conferences, as required

• Participate in team meetings including note-taking and facilitation

• Attend in-person workshops 2 - 3 times a year

• Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement

• Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level

• Perform any other duties assigned by the Head of Operations and Managing Director