Operations Administrator

Operations Administrator

GBP24,000 per annum

Peterborough

Pin Point Recruitment are looking for an Operations Administrator to join a manufacturing company based in Peterborough.

As the Operations Administrator you will be responsible for ensuring smooth operation of the site by undertaking a variety of administrative tasks. You most also ensure that high quality customer service and hospitality is provided to both internal and external clients.

Key Tasks:

• Create a welcoming environment and manage reception and hospitality areas
• Operate multi-line telephone system to answer, screen and forward calls and take messages
• Ensure the catering needs of all meetings are met and provide refreshments to all Clients and visitors as required
• Deal with general enquiries providing information to visitors and staff as appropriate
• Various facilities duties as required; this will include meeting room set up, delivery and removal of catering from meeting rooms, mailroom services and security access procedures for visitors and new joiners.
• Contractor management: including sign in and completion of permits to work etc.
• Receive deliveries, sort and distribute incoming and outgoing mail
• Weekly order of groceries supplies milk, fruit etc.
• Book all Concierge requests: travel arrangements, accommodation, staff collections etc. in accordance with the instructions given
• Invoicing/credit notes; assisting Client Services/Finance in line with month end requirements
• Data input and data capture; maintaining site IT systems as required
• Provide clerical support services to senior staff as requested
• Facilities administration: including maintaining records for key control and staff lockers
• Responsible for internal site communications upkeep of TV screens and all notice boards

Skills Required:

• Strong general administration experience
• Proficient in Microsoft and Outlook applications
• Strong organisational skills to plan, prioritise and deliver on role responsibilities
• Experience with data input
• Enjoys interaction with clients/staff and providing a high standard of customer care
• Ability to work under pressure and keep calm
• Ability to work unsupervised and on own initiative being proactive in approach to work
• Displays sensitivity and confidentiality all times with first class communication skills
• Willing to be flexible in terms of work allocated

Apply now for more information.