Operations And Finance Assistant

Operations & Finance Assistant

Our client is based in greater London and is recruiting for an exciting new role as an Operations and Finance Assistant.

Social media

• Manage and oversee the care home's social media presence.
• Create engaging content that reflects the quality of care and community life at our partner’s Care Home
• Monitor and respond to online feedback and inquiries in a timely and professional manner.

HR

• Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.
• Complete audits on HR files - ensuring all files have relevant documents.
• Generate contracts for new starters.
• Process changes of T&Cs for existing employees e.g.: change of hours
• Ensure all contracts are signed and upload to Care Cloud
• Assist with recruitment where required.
• Ensure company is compliant with their Sponsorship Licence duties.

Payroll

• Check time sheets each week.
• Produce weekly hours report by department.
• Check payslips.
• Monitor holidays entitled v taken v owed.

Residents

• Data collection for month end billing. This needs to be done in week three of the month.
• Ensure resident contracts with the local authorities & third parties are accurate with correct details and fees, are signed and that all information is correct.

Admin

• Produce letters.
• Support Care Home in their day to day needs and operation.
• General office administration.
• Support the Directors of the company in the efficient running of the business.

Purchasing

• Review all purchasing agreements and ensure pricing agreed is charged on invoices.
• Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.
• Negotiate with suppliers to gain best pricing.
• Review products the company are purchasing are suitable and look for alternatives if required.
• Build relationships with suppliers old and new for purchasing.