Operations & Finance Assistant

Role summary: Our client is a highly reputable care home committed to providing the highest standards of care and support to residents. We are seeking a dedicated and detail-oriented Operations & Finance Assistant to join their team. The role is ideal for someone who is care home oriented, eager to learn, proactive, and has a positive attitude.

Main duties and areas of responsibility

• Social Media Management: Oversee and manage the care home's social media presence. Develop engaging content that reflects the high standards of care and the positive resident community. Monitor and respond professionally and promptly to online feedback and inquiries.
• Human Resources & Payroll: Manage the recruitment process, ensuring all new hires complete DBS checks, references, and identity checks. Prepare and process contracts for new and existing staff. Process payroll, verify timesheets, and ensure compliance with relevant regulations.
• Resident Management: Collect data for accurate monthly billing. Ensure resident contracts with local authorities and third parties are accurate and up-to-date. Provide support for the day-to-day operations of the care home.
• Purchasing & Estates Management: Negotiate and secure best pricing for both capital and consumable items. Build and maintain relationships with suppliers. Ensure all service agreements are in place and certificates are current. Manage service visits and obtain quotes for necessary works.
• Finance: Process purchase invoices, verify pricing against agreed terms, and ensure all approvals are obtained. Manage payments, chase outstanding credits, and prevent duplicate invoices. Download invoices from supplier portals and communicate payment schedules.
• Compliance & Regulation: Collaborate with the Operations Director to ensure the care home meets all regulatory obligations. Review audits and care plans to maintain compliance with the latest standards.

• Education:A relevant degree or equivalent qualification in business administration, finance, or a related field is preferred.

Knowledge, Skill and Experience:

• Previous experience in operations, finance, or administrative roles, preferably within the healthcare sector.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in using financial software (e.g., Sage) and MS Office Suite.
• Ability to multitask and manage time effectively.
• Knowledge of HR processes and compliance regulations is an advantage.

Requirements:

• A proactive and detail-oriented approach.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• High level of discretion and confidentiality.

Benefits:

• Opportunity to work in a supportive and dynamic environment
• Professional development opportunities
• Comprehensive benefits packaging

The right canddiate would be provided sponsorship options as well....

How to Apply:

Please only apply if your qualifications and experience meet those required.