Operations Support Assistant

Operations Support Assistant - Temporary Appointment (6 months) - GBP16.40/ Hour - Part Time

Your new company
Your new company is a large educational body located in Glasgow, looking to add an Operations Support Assistant to their team on a temporary, part-time basis.
Your new role

Respond to general enquiries from and providing clear information to students, staff and visitors in person, email and other online environments.

Assist in the set up and relocation of staff offices.

Assist in the set up of new IT kit and devices.

Provide support for the School's events and meetings, for example by booking meeting rooms and maintaining user/access spreadsheets to local rooms.

Organise and maintain supplies of stationery and paper.

Arrange regular recycling and confidential waste uplifts.

Report printer faults and arrange for the disposal of printer cartridges.

In partnership with trained First Aiders, regularly review First Aid kits and arrange new supplies as needed.

Document processes and procedures for all the above tasks, in order to support business continuity and risk management.

Assist in the development and continuous improvement of new and key processes.

To be a key contact for the zonal facilities and estates team and to work with them to coordinate and carry out key facility maintenance.

To provide excellent customer service to internal and external stakeholders and to contribute to the enhancement of the University's international profile in line with the university's strategic plan.

Undertake any other reasonable activities dependent on the needs of the customer/team and as directed by the Operations Team Leader.

What you'll need to succeed
• Good verbal and English language writing skills.
• Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
• Strong workload management and prioritisation skills.
• Ability to work independently with minimal supervision.
• Ability to work effectively as part of a team.
• Ability to demonstrate initiative and exercise judgement to solve problems independently and escalate when appropriate.
• Computer literacy and willingness/capacity to learn new IT systems.
• Flexibility and resilience in order to cope effectively with change.
What you'll get in return
In addition to a competitive hourly rate, you will be paid weekly through an efficient online timesheet process and will also receive expert advice from a Hays consultant providing support and guidance throughout the duration of your contract. This is an excellent opportunity to utilise your skills and gain hands on experience in a large and busy working environment. You will receive bespoke in-house training and will be closely guided to your success.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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