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Form of work
SalaryOur client a leading charity based in West London is looking for a Personal Assistant/Office Manager to Support the CEO primarily and provide additional support to the executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
Make contributions to arrangements to maintain an efficient, and pleasant work environment, ensuring high levels of organisational effectiveness and excellent communication.
Key Responsibilities:
- Manage professional and personal scheduling for the charity's CEO, including agendas, mail, email, phone calls, stakeholder management, and other companylogistics.
- Arranging meetings, social events, and public appearances on behalf of theCEO
- To organise and schedule SLT and other managementmeetings.
- To provide secretarial support for the Trustee Board, Council, Finance Committee, Development Board, and major project meetings asrequired
- Communicate with Trustee Board Members, schedule Board Meetings, arrange and prepare meeting agendas, perform research formeetings.
- Taking minutes and reporting back withactions.
- Prepare all presentations / Board packs and action logupdates.
- To book business travel arrangements, transportation, and accommodation for senior management and other staffmembers.
- To occasionally assist and support other colleagues in the office, asrequired.
Office Management:
- Knowledge of using business systems for office bookkeeping, travel and problem solving.
- Oversee the day-to-day operations of the Offices, ensuring inventory of office supplies, IT equipment, maintaining working environment standards, and acting as the primary point of contact in liaison with the Head of Operations between building management and thecompany.
- Manage office compliance and repairs ensuring they take place in a timely manner, including supervising works taking place in the office which may occur outside of normal workinghours.
Person Specification:
- Educated to GCSE or equivalent/ or qualification in Business Administration/ PA diploma or certification
- 4+ years' experience in an administrative role reporting directly to senior management
- Proven experience working with C-Suite levels management
- Ability to maintain confidentiality of information related to the company and itsemployees
- Proven organisational skills with the ability to prioritise heavy workloads, prioritise an everchanging workload and remain calm under pressure
- Excellent communication skills both written andverbal
- Excellent planning skills in all aspects of work from written documents to all administrativetasks
- Adaptable with flexibility to work beyond corehours
- Attend external events as required from time to time as required by the CEO
