Address
Form of work
SalaryThis role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.
Division / Department - Digital Data & Technology
Grade - Surrey Police Grade F / Sussex Police Grade 9
Status - Full Time or Happy to Talk Flexible Working
Contract Type - Permanent
Salary Grade Range - Surrey Police £28,062 - £32,227 / Sussex Police £28,302 - £30,783
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Multiple Locations
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
From your first day with us you will be part of a policing family making a real difference.
It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.
The Department:
Our Digital Data and Technology Department is critical in enabling our front-line officers and staff to serve our communities through the effective use of transformational technology. The guiding principle of our department is to provide better services to front-line officers, staff, and support functions to enable both forces to maintain their commitment to the public. Working in accordance with our force priorities, DDaT continuously adapts, evolves, and innovates to enable improvements in how technology is exploited by our front-line staff.
The Role:
In this role you will be providing personal assistant support to the Chief Digital and Information Officer (CDIO).
In this role you will be providing administrative support for the Chief Digital and Information Officer (CDIO), who is responsible for providing IT leadership and strategy for Surrey Police and Sussex Police forces.
If you are someone who is adaptable, proactive, and thrives off a fast-paced environment, this could be the role for you! With the continuously evolving nature of the CDIO's role a can-do attitude, willingness to go above and beyond, and innovative use of initiative are all key to provide an excellent service to the CDIO and, consequently, Surrey Police, Sussex Police, and the public.
Operating at this level, this role gives the post-holder the opportunity to be exposed to meetings that will develop their strategic understanding of how different functions of the organisation work together to meet their priorities and serve the public. The ever evolving and changing environment will ensure you will have a lot of variety within your role - no two days are the same.
What will you be doing?
Your responsibilities will include:
- Extensive calendar management, including booking meetings, managing conflicts, and booking rooms
- Comprehensive administration support for meetings, including minute taking, compiling and distributing meeting materials, following up and taking initiative to ensure action points are completed
- Briefing the CDIO on high risk or important issues, drafting necessary responses
- Liaising with key stakeholders, including Senior Leadership and their Staff Office
This role will be based at Mount Browne or Lewes Headquarters, with the requirement to travel when needed. We encourage a hybrid approach to working, with some days in the office and some days working from home each week.
Skills & Experience
What skills do you need?
To be successful in this role you will work well under pressure and have the ability to multi-task. Working as part of a friendly and supportive team including the CDIO, Staff Officer to the CDIO and the wider senior management within DDaT, you will be a team player and able to communicate well with a wide range of people at different levels of the organisation.
If you enjoy working in a busy working environment with the ability to adapt to changing and competing taskings, then this could be your next role!
Other essential skills include:
- A good level of IT literacy, including excellent working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience
- Excellent organisation and attention to detail are a must as this role involves managing the CDIO's diary and commitments
- Ability to balance conflicting priorities and make decisions accordingly
- Proactive and enthusiastic attitude, with the ability to anticipate needs of the CDIO and act as necessary
- The ability to complete accurate and fast note taking and typing
- Good judgement and discretion in handling confidential and sensitive information whilst maintaining its integrity is crucial
So why work with us?
Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
- career progression
- contributory pension scheme (LGPS)
- generous annual leave allowance
- discounts for everyday spend
- on-site gyms and a range of sports clubs
- generous and supportive parental leave
- financial and mental wellbeing guidance and support
- discounted contributory healthcare scheme
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Further Information
To find out more about this opportunity, please contact Chris McConnell, Staff Officer to Chief Digital and Information Officer, Anthony Croxford via email at Chris.Mcconnell@surrey.police.uk.
Please apply here by 12th April setting out how you feel you can add value to the role and why you're interested in taking it on.
