Pa To Director Of Workforce And Local Services

Do you have what it takes to support the leadership team in delivering change across the organisation?  Would you like to play a supporting role in shaping our future?

About us and the role

We have an opportunity for you to support the Director of Workforce and Local Services. This is a new, innovative service, designed to support the Council’s ambitious agenda for change. The service will be an integral part of the whole Council’s work. The role will support several universal, public facing services and our HROD service. 

As PA to the Director, you will be working in a fast paced and changing environment providing a high level secretarial and administrative service tailored to individual requirements.  This role will involve building effective relationships with internal colleagues and a range of external stakeholders, to provide proactive, effective, and efficient support to the Director.

Key Requirements

The postholder will ensure the effective provision of support to the Director including:

• Email management; including taking appropriate independent action and responding on the Director’s behalf where appropriate.
• Diary and time management; including arranging and coordinating meetings, booking conferences and making travel arrangements.
• Organisation and administration of meetings, including Senior Leadership Team meetings, incorporating agenda preparation, forward planning and minute taking.
• Collation of information to prepare subject-specific correspondence and briefing notes.
• Managing report governance deadlines, including proof-reading and formatting of reports.
• Managing timely responses to correspondence.
• Taking accountability for expenditure against the Director's budget and maintenance of accurate records.
• Provision of proactive administrative support to members of the Director’s Senior Leadership Team.
• The ability to work under pressure in a fast-paced and changing environment.
• Excellent interpersonal and communication skills.

Hybrid working is part of our ethos.  We are flexible in the way we work; however, this role will require a regular presence at our office base in Warwick.

For further information please see the Job Description and Person Specification.

Working for Warwickshire – This is the difference you make

Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision, could you be one of them! 

Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. To find out more please visit: Warwickshire Pension Fund homepage – Warwickshire Pension Fund'  

The benefits we offer include a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.

Additional Information

For further information or a discussion about the role, please contact Bal Jacob, Director of Workforce and Local Services - baljacob@warwickshire.gov.uk  

Closing Date: midnight, Thursday 4^th April 2024
Interviews Date: Wednesday 17^th April 2024 

Should you require application forms in an alternative format / language or any adjustments to be made throughout the application process or upon appointment, please contact hrandpayroll@warwickshire.gov.uk  and we will make every effort to meet your specific requirements.

Warwickshire County Council (WCC) is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce. See more